AIR CARGO SECURITY PROGRAM
1. Chapter: List of valid chapters
[Philap Bali] of [Movements International] is responsible, to keep the program up-to-date and to make it accessible to all concerned bodies.
List of valid chapters
Chapter
Revision / Date
0
1 / 12.05.2010
1
1 / 12.05.2010
2
4 / 20.05.2010
3
…
4.1 Annex 1 location description XYZ
…
4.2 Annex ….
…
When changes are made to a chapters [Movements International Pte Ltd] swap immediately all pages of the affected chapter. [Movements International Pte Ltd] re-creates the pages with the list of valid chapters and submits both to the Civil Aviation Authority of Fiji within 10 working days before the change occurs to within Movements International.
2. Chapter: Contact details
[Movements International Pte Ltd] appoint the following persons and their contact details.
2.1 Head Office
Official company name
Movements International Pte Ltd
IATA Code
11300200004
Company address of the Head Office
Lot 16 Rokobilli Rd , Walubay , Suva
If applicable, the postal address of the company center is different
P.O.Box 12158 , Suva
Country
Fiji
Commercial register number
50-17237-05
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2.2 Basic Data ACC3
Name of the Security Manager
Mr Philap Nai Tiqa Tiqa Chandar Bali
Title in the company
Managing Director / Accountable Manager
Phone number incl. international pre-dial
Ph: 3319476 Ext : 1003 / Mob : 9922668
Email
phillipb@mifiji.com
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2.3 ACC3-Sites
For following airports in third-countries, cargo is transported into the EU and designation is required:
IATA or ICAO Code
Official name of Airport
Country / ISO code
Date of previous validation and unique alphanumeric identifier (UAI) of the ACC3 where available:
dd/mm/yyyy
UAI
Full name and address of the ACC3-location
Name of the person responsible for the security, full company name, telephone number and e-mail
Phone number incl. international pre-dial
Email
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IATA or ICAO Code
Official name of Airport
Country / ISO code
Date of previous validation and unique alphanumeric identifier (UAI) of the ACC3 where available:
dd/mm/yyyy
UAI
Full name and address of the ACC3-location
Name of the person responsible for the security, full company name, telephone number and e-mail
Phone number incl. international pre-dial
Email
--------------------------------------------------------------------------------------------------------------------------------------------
IATA or ICAO Code
Official name of Airport
Country / ISO code
Date of previous validation and unique alphanumeric identifier (UAI) of the ACC3 where available:
dd/mm/yyyy
UAI
Full name and address of the ACC3-location
Name of the person responsible for the security, full company name, telephone number and e-mail
Phone number incl. international pre-dial
Email
Note: Depending on the company size, the listing must be continued or can be listed in chapter 4.
3 Chapter: Portrait of the company
In the following Movements International Pte Ltd represents the company in a general section in the following chapters. The special cargo handling per ACC3 location shall be presented by separate site descriptions (chapter 4).
3.1 Please describe the nature of your business:
· Identification of business activities as well as possible specializations
o (a) passenger and cargo/mail carrier;
o (b) cargo and mail only carrier;
o (c) cargo only carrier;
o (d) mail only carrier;
o (e) integrator;
o (f) charter.
· Product description and characteristics of cargo carried by air (perishable goods, electronic equipment, machine parts, textiles, .)
· Organizational chart of the company (explain the company structure, the areas relevant to air cargo and the position of your security representative.)
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3.2 [PHILLIP BALI] is responsible for security as the responsible person, for the development, implementation and compliance with the security requirements defined for the company. The authority to give instructions and the responsibilities of [PHILLIP BALI] is regulated as follows:
3.2.1 [PHILLIP BALI ] performs the following tasks, among other things, with regard to the areas of air transport by air.
3.2.2 He develop and update the air cargo security program of [MOVEMENTS INTERNATIONAL PTE LTD] to ensure that it meets the requirements of the legal basis.
3.2.3 He shall ensure that the provisions of the air cargo security program are known to the persons in question as compulsory.
1. Chapter: List of valid chapters
[Philap Bali] of [Movements International] is responsible, to keep the program up-to-date and to make it accessible to all concerned bodies.
List of valid chapters
Chapter | Revision / Date |
0 | 1 / 12.05.2010 |
1 | 1 / 12.05.2010 |
2 | 4 / 20.05.2010 |
3 | … |
4.1 Annex 1 location description XYZ | … |
4.2 Annex …. | … |
When changes are made to a chapters [Movements International Pte Ltd] swap immediately all pages of the affected chapter. [Movements International Pte Ltd] re-creates the pages with the list of valid chapters and submits both to the Civil Aviation Authority of Fiji within 10 working days before the change occurs to within Movements International.
2. Chapter: Contact details
[Movements International Pte Ltd] appoint the following persons and their contact details.
2.1 Head Office
Official company name | Movements International Pte Ltd |
IATA Code | 11300200004 |
Company address of the Head Office | Lot 16 Rokobilli Rd , Walubay , Suva |
If applicable, the postal address of the company center is different | P.O.Box 12158 , Suva |
Country | Fiji |
Commercial register number | 50-17237-05 |
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2.2 Basic Data ACC3
Name of the Security Manager | Mr Philap Nai Tiqa Tiqa Chandar Bali |
Title in the company | Managing Director / Accountable Manager |
Phone number incl. international pre-dial | Ph: 3319476 Ext : 1003 / Mob : 9922668 |
phillipb@mifiji.com |
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2.3 ACC3-Sites
For following airports in third-countries, cargo is transported into the EU and designation is required:
IATA or ICAO Code |
|
Official name of Airport |
|
Country / ISO code |
|
Date of previous validation and unique alphanumeric identifier (UAI) of the ACC3 where available: | dd/mm/yyyy UAI |
Full name and address of the ACC3-location |
|
Name of the person responsible for the security, full company name, telephone number and e-mail |
|
Phone number incl. international pre-dial |
|
|
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IATA or ICAO Code |
|
Official name of Airport |
|
Country / ISO code |
|
Date of previous validation and unique alphanumeric identifier (UAI) of the ACC3 where available: | dd/mm/yyyy UAI |
Full name and address of the ACC3-location |
|
Name of the person responsible for the security, full company name, telephone number and e-mail |
|
Phone number incl. international pre-dial |
|
|
--------------------------------------------------------------------------------------------------------------------------------------------
IATA or ICAO Code |
|
Official name of Airport |
|
Country / ISO code |
|
Date of previous validation and unique alphanumeric identifier (UAI) of the ACC3 where available: | dd/mm/yyyy UAI |
Full name and address of the ACC3-location |
|
Name of the person responsible for the security, full company name, telephone number and e-mail |
|
Phone number incl. international pre-dial |
|
|
Note: Depending on the company size, the listing must be continued or can be listed in chapter 4.
3 Chapter: Portrait of the company
In the following Movements International Pte Ltd represents the company in a general section in the following chapters. The special cargo handling per ACC3 location shall be presented by separate site descriptions (chapter 4).
3.1 Please describe the nature of your business:
· Identification of business activities as well as possible specializations
o (a) passenger and cargo/mail carrier;
o (b) cargo and mail only carrier;
o (c) cargo only carrier;
o (d) mail only carrier;
o (e) integrator;
o (f) charter.
· Product description and characteristics of cargo carried by air (perishable goods, electronic equipment, machine parts, textiles, .)
· Organizational chart of the company (explain the company structure, the areas relevant to air cargo and the position of your security representative.)
----------------------------------------------------------------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------
3.2 [PHILLIP BALI] is responsible for security as the responsible person, for the development, implementation and compliance with the security requirements defined for the company. The authority to give instructions and the responsibilities of [PHILLIP BALI] is regulated as follows:
3.2.1 [PHILLIP BALI ] performs the following tasks, among other things, with regard to the areas of air transport by air.
3.2.2 He develop and update the air cargo security program of [MOVEMENTS INTERNATIONAL PTE LTD] to ensure that it meets the requirements of the legal basis.
3.2.3 He shall ensure that the provisions of the air cargo security program are known to the persons in question as compulsory.
3.2.4 He is responsible for overseeing the implementation of security controls and compliance with security procedure.
3.2.5 He shall introduce additional security measures or necessary corrective measures where the competent authority and its agents so order or where facts justify the assumption that air cargo security may be impaired.
3.2.6 He is the contact person for all questions of air cargo security.
3.2.4 He is responsible for overseeing the implementation of security controls and compliance with security procedure.
3.2.5 He shall introduce additional security measures or necessary corrective measures where the competent authority and its agents so order or where facts justify the assumption that air cargo security may be impaired.
3.2.6 He is the contact person for all questions of air cargo security.
3.3 In this part of the chapter MOVEMENTS INTERNATIONAL PTE LTD shall specify the procedures and measures of the internal quality assurance. Taking into account the requirement of the CIVIL AVIATION AUTHORITY OF FIJI that the provisions in the Air cargo security program should be audited annually (the internal validation checklist ) must be submitted .
3.3.1 MOVEMENTS INTERNATIONAL PTE LTD will document these measures as well as possible corrective measures. Copies of the documentation of the internal audits shall be communicated to the CIVIL AVIATION AUTHORITY OF FIJI without being asked for their implementation.
3.3.2 The internal validation checklist should be based on the security program submitted as well as on the company working processes at the sites designated . It is also necessary to take into account how you ensure that every external service provider used on behalf of your company complies with the legal requirements for air cargo security.
3.3.3 Describe how potential findings are weighted, how long they need to be remedied, and how the solutions are communicated on to the staff of all categories.
The internal quality checklist (similar to attachment 6-C3) must be submitted to CIVIL AVIATION AUTHORITY OF FIJI for all designated stations before designation.
4 Chapter: Site specific description
The following chapters shall either be described for each AIR CARGO SECURITY location or define a standard process and the exceptions from the standard.
Annexes
1. Name of Location (3-Letter Code)
1.1 Staff
1.1.1 Recruitment process
The procedures to ensure that all employees with direct and unaccompanied access to secured air cargo / air mail or employees performing security controls and / or screening are subject to a review, where the background and competence are judged. This also concerns the staff of MOVEMENTS INTERNATIONAL PTE LTD carrying out activities on your behalf.
The scope of the procedure shall include information on the following points:
- background check
- pre-employment check
- Check of criminal records
- Interviews
- Other (PPT)
- Explain the elements, indicate which entity carries this element out and where applicable, indicate the preceding timeframe that is taken into account.
1.1.2 Training
The measures for training (initial training / recurrent training) for all employees with direct and unaccompanied access to secured air cargo / air mail or employees who carry out security controls and / or screening to be monitored through :https://www.mifiji.com/AIR-FREIGHT-STATION
The following information shall be given with regard to initial training:
- Indication of the training content shall be published through https://www.mifiji.com/AIR-FREIGHT-STATION
- Duration of the training
The following information is to be given regarding the recurrent training :
- Indication of the training content
- Duration of the training
- Frequency of training
The Trainning extent to which the training and recurrent training measures are recognized and / or subject to authorization by the relevant local authorities must also be specified.
If external personnel (service providers) are employed, it is necessary to describe how training and recurrent trainings as well as recruitment process are monitored and supervised.
Where available, the service contract and the training programs shall be attached to the security program in English language. A list of all persons with unaccompanied access to secured air cargo must always be kept up to date.
1.2 Regulated Agent (RA3)
This chapter shall specify whether air cargo / air mail is handled by regulated agents, including the extent to which they have received approval on the basis of a national program of the third country in question. The following categories are to be distinguished:
a) Regulated agents performing the handling of air cargo / air mail under the responsibility of the ACC3
b) Regulated agents which received a validation by an CAAF aviation security validator in accordance to annex 6-C2 of Implementing Regulation (EU) 2017/815
In case regulated agents are used according to point:
a) the process of use is to be described in detail in Annex 1.5.
In the case of handling according to point:
b) the validation report (s) of the regulated agent (s) may alternatively be attached as an attachment to the site description of the AIR CARGO SECURITY location.
1.3 Known Consignor (KC3)
This chapter shall specify whether air cargo / air mail of Known consignors is handled, including the extent to which they have received approval on the basis of a national program of the third country in question.The following categories are to be distinguished:
a) Known consignor under the responsibility of the ACC3
b) Known consignor which received a validation by an CAAF aviation security validator in accordance to annex 6-C4 of Implementing Regulation (EU) 2017/815
In case known consignors are used according to point
a), the process of use is to be described in detail in Annex 1.5.
In the case of handling according to point
b), the validation report (s) of the known Consignor (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
1.4 Account Consignor (AC3)
This chapter shall specify the extent to which air cargo / air mail is handled by account consignors. The following categories are to be distinguished:
a) air cargo/air mail of account consigners handled at the third-country airport under the responsibility of the ACC3
b) air cargo / air mail of account consignors handled at the third-country airport under the responsibility of an EU validated regulated agent
In case account consignors are used according to point
a), the process of use is to be described in detail in Annex 1.5.
In the case of handling according to point
b), the validation report (s) of the regulated (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
1.5 Description of measures for air cargo and mail
This chapter shall specify the procedures and measures in concrete process descriptions how air cargo and/or air mail are handled at the relevant AIR CARGO SECURITY location.
The procedures and measures shall ensure that the cargo or mail which is intended to be loaded for transport in passenger and all-cargo and all-mail aircraft do not contain prohibited items.
1.5.1 Involved entities at the station
This chapter shall specify which entities are involved in the handling of air cargo or air mail at this location. (Acceptance of consignments, storage of consignments, screening of consignments, transport of screened / secured cargo / protection of screened / secured cargo). The concrete process description is to be carried out in the subsequent subchapters.
The following table shall be used as a template for each site.
Task carried out
Location xxx
Cargo acceptance
Name of the company (ies)
Storage of cargo
….
Screening of cargo
….
Handling of transfer/transit cargo
….
Delivery and transportation of cargo
….
Protection of cargo warehouse
….
Protection of cargo ramp
…
Loading into the aircraft
…
Documentation /
…
1.5.2 Cargo acceptance
This chapter shall specify the procedures by which the security status of a consignment is established and verified when it is accepted with regard to previous security controls.The procedure shall contain at least the following elements:
- Verification of whether the delivered consignment´s destination is an EU/EFA airport?
- Verification of whether the consignment is free from any signs of tampering, and
- Verification of whether the consignment has to be treated as high risk cargo and mail (HRCM). In this purpose it is necessary to indicate how cargo will be treated as high-risk cargo in accordance to number 6.7.2. a-c of the Commission Decision C (2015) 8005 and how it will be documented and communicated to third parties involved in the handling process.
- Verification of whether the consignment is delivered by a person nominated by an EU aviation security validated regulated agent or known consignor in accordance with number 6.8.5.1
b of the Annex to Implementing Regulation (EU) 2017/815 by verification of the status in the Union database on supply chain security and as listed in its own database (Part 6 of annex 6-C3 of Regulation (EU) 2017/815
- Verification of whether the consignment is presented with all the required security information (air waybill and security status information on paper or by electronic means) that corresponds to the air cargo and mail consignments being delivered.
The objective of the acceptance procedures is to establish whether the delivered air cargo and/or air mail is
a) intended for the EU; and
b) from a secure supply chain or screening is required, before loading the cargo into an aircraft.
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1.5.3 Storage of cargo
This chapter shall specify who is responsible for the storage of the air cargo / air mail at the ACC3 location.
In this case, plans for the premises must be drawn up for all the entities involved and the following information should be given:
- Access procedures in general (own employees, external staff, visitor)
- Access from the public area to the s security area
- Procedure for Transport between the cargo storage area and the apron
- How is access to the area in which air cargo / air mail is handled or stored protected?
- Is documentation available for staff with unaccompanied access to security areas? Who is responsible for awarding the access authorization?
- Alarm and security measures
Interfaces and the security measures there, such as technical means by cameras, alarms, alarm-controlled (external) doors, must be indicated in the submitted plans.
1.5.4 Regulations for transfer/transit cargo
This chapter shall specify how the air carrier or a company acting on behalf of the air carrier, on the basis of the available data, checks whether additional security controls or screening are necessary or not in the context of transfer/transit cargo at the respective ACC3 location.
If this chapter does not apply, it must be explicitly negated.
1.5.5 Consolidated cargo
This chapter shall specify the specific processes in the compilation of consolidated cargo.
If this chapter does not apply, it must be explicitly negated.
1.5.6 Verification Union database on supply chain security
The procedures for verification in the Union database on supply chain security shall be described.
The verification is required, in particular, in the case of the acceptance of consignments from another ACC3 / RA3 / KC3 according to point 6.8.3.5 of Implementing Regulation 2017/815.
1.5.7 Cargo Security Declaration (CSD or eCSD)
This chapter shall specify a detailed description of the preparation of the transport documentation as required in number. 6.8.3.6 of the Annex to Implementing Regulation (EU) 2017/815.
In particular, reference shall be made to the different steps which have been done to establish that the required security controls have been applied in accordance with number 6.8.3.1 to 6.8.3.5 of the Annex to Implementing Regulation (EU) 2015/1998 in connection with Implementing Regulation (EU) 2017/815 before the accompanying documentation is produced.
It is also necessary to indicate whether the consignments are accompanied by the necessary documents confirming previous and current security controls.
Furthermore, it is to be shown which form of accompanying documentation is used.
1.5.8 Delivery and transportation of cargo
This chapter shall specify all interfaces where screened / secured air cargo / air mail is handed over to and transported by third parties before they are loaded into the aircraft.
1.5.9 Protection of cargo
This chapter shall specify who is responsible for the protection of cargo. This applies to the following areas:
- measures to prevent tampering during screening.
- measures to ensure EU/EEA bound air cargo/air mail to which security controls have been applied are protected from unauthorized interference from the time it has been secured until its loading
1.6 Screening of cargo and mail
1.6.1 Responsibilities
This chapter shall specify who is responsible for carrying out screening on air cargo and air mail at the respective ACC3 location.
It shall be described, whether screening is applied by the air carrier or on its behalf by an entity covered under the ACC3 cargo security programme?
The following information shall be given:
- Name and address of the site concerned
If not, which entities not covered by the ACC3 cargo security programme apply screening to air cargo or mail carried into the EU/EEA?
Specify the nature of these entities and provide details:
- Private handling company or Government regulated company or Government screening facility or body or Other
- Name and address of the site concerned
1.6.2 Screening methods/Screening measures
This chapter shall specify which screening methods/ screening measures are used in accordance with number 6.2.1 of Implementing Regulation (EU) 2015/1998 at the site concerned.
Therefore it is necessary to specify in detail the individual process in the application of the individual screening measure/method. It is also necessary to describe how it is ensured that the screening measure/method selected is employed to a standard sufficient to reasonably ensure that no prohibited items concealed in the consignment.
The process for the resolution of the alarm generated by the screening equipment shall be described.
For reasons of clarity, it is possible to include this information in the form of a working instruction as attachments to the site description.
☐ Hand search (PHS)
☐ X-Ray equipment (XRY)
☐ EDS Equipment (EDS) Standard____
☐ explosive detection dogs (EDD)
☐ ETD equipment (ETD)
☐ visual check (VCK)
☐ metal detection equipment for cargo (MDE)
Please note, that the equipment or method must be used /carried out fully compliance with Implementing Regulation (EU) 2015/1998 and Commission Implementing Decision C(2015)8005.
1.6.3 Screening equipment
This chapter shall specify details of screening equipment (manufacturer, type, software version, standard, serial number, etc.) for all methods deployed.
Information on the use in accordance with the manufacturers' CONOPS (concept of operations) and whether the equipment is regularly tested and maintained shall be described.
Please also describe the structure of the screening area (arrangement of the devices). If possible, please draw up the location of the screening equipment in an overview plan and add this as an attachment to the site description.
If explosive detection dogs (EDD) are used, please describe precisely the approval process, training of dog and dog handler
Please ensure that the EDD is only trained for the detection of explosive material to match the criteria of Attachment 12-D, 12-E of Commission Implementing Decision C(2015)8005 and number 12.9 of Implementing Regulation (EU) 2015/1998 at the site concerned.
1.6.4 Screening of high risk cargo
Before high risk cargo and mail can be transported to an airport within the scope of Regulation (EC) No 300/2008, it shall be screened in accordance with number 6.7.3 of Commission Decision C (2015) 8005.
Specify, how high risk cargo will be screened at this location and how this is recorded in the transport documentation.
1.6.5 Exemptions for screening
This chapter shall specify which consignments are excluded from screening in the third country concerned and apply to EU Cargo.
It is compulsory to take into account that only exemptions pursuant to number 6.2.1 of Commission Decision C (2015) 8005 may apply to air cargo/air mail to the EU.
1.7 Site specific annexes
1.7.1 xxxx
1.7.2 xxxx
2. Name of Location (3-Letter Code)
2.1 Staff
2.1.1 Recruitment process
This chapter shall specify the procedures to ensure that all employees with direct and unaccompanied access to secured air cargo / air mail or employees performing security controls and / or screening are subject to a review, where the background and competence are judged. This also concerns the staff of companies carrying out activities on your behalf.
The scope of the procedure shall include information on the following points:
- background check
- pre-employment check
- Check of criminal records
- Interviews
- Other (provide details)
Explain the elements, indicate which entity carries this element out and where applicable, indicate the preceding timeframe that is taken into account.
2.1.2 Training
This chapter shall specify, the measures for training (initial training / recurrent training) for all employees with direct and unaccompanied access to secured air cargo / air mail or employees who carry out security controls and / or screening and how their validity is monitored.
The following information shall be given with regard to initial training:
- Indication of the training content
- Duration of the training
The following information is to be given regarding the recurrent training
- Indication of the training content
- Duration of the training
- Frequency of training
The extent to which the training and recurrent training measures are recognized and / or subject to authorization by the relevant local authorities must also be specified.
If external personnel (service providers) are employed, it is necessary to describe how training and recurrent trainings as well as recruitment process are monitored and supervised.
Where available, the service contract and the training programs shall be attached to the security program in English language. A list of all persons with unaccompanied access to secured air cargo must always be kept up to date.
2.2 Regulated Agent (RA3)
This chapter shall specify whether air cargo / air mail is handled by regulated agents, including the extent to which they have received approval on the basis of a national program of the third country in question.
The following categories are to be distinguished:
c) Regulated agents performing the handling of air cargo / air mail under the responsibility of the ACC3
d) Regulated agents which received a validation by an EU aviation security validator in accordance to annex 6-C2 of Implementing Regulation (EU) 2017/815
In case regulated agents are used according to point a), the process of use is to be described in detail in Annex 2.5.
In the case of handling according to point b), the validation report (s) of the regulated agent (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
2.3 Known Consignor (KC3)
This chapter shall specify whether air cargo / air mail of known consignors is handled, including the extent to which they have received approval on the basis of a national program of the third country in question.
The following categories are to be distinguished:
c) Known consignor under the responsibility of the ACC3
d) Known consignor which received a validation by an EU aviation security validator in accordance to annex 6-C4 of Implementing Regulation (EU) 2017/815
In case known consignors are used according to point a), the process of use is to be described in detail in Annex 2.5.
In the case of handling according to point b), the validation report (s) of the known consignor (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
2.4 Account Consignor (AC3)
This chapter shall specify the extent to which air cargo / air mail is handled by account consignors.
The following categories are to be distinguished:
c) air cargo/air mail of account consigners handled at the third-country airport under the responsibility of the ACC3
d) air cargo / air mail of account consignors handled at the third-country airport under the responsibility of an EU validated regulated agent
In case account consignors are used according to point a), the process of use is to be described in detail in Annex 2.5.
In the case of handling according to point b), the validation report (s) of the regulated (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
2.5 Description of measures for air cargo and mail
This chapter shall specify the procedures and measures in concrete process descriptions how air cargo and/or air mail are handled at the relevant ACC3 location. The procedures and measures shall ensure that the cargo or mail which is intended to be loaded for transport in passenger and all-cargo and all-mail aircraft do not contain prohibited items.
2.5.1 Involved entities at the station
This chapter shall specify which entities are involved in the handling of air cargo or air mail at this location. (acceptance of consignments, storage of consignments, screening of consignments, transport of screened / secured cargo / protection of screened / secured cargo). The concrete process description is to be carried out in the subsequent subchapters.
The following table shall be used as a template for each site.
Task carried out
Location xxx
Cargo acceptance
Name of the company (ies)
Storage of cargo
….
Screening of cargo
….
Handling of transfer/transit cargo
….
Delivery and transportation of cargo
….
Protection of cargo warehouse
….
Protection of cargo ramp
…
Loading into the aircraft
…
Documentation /
…
2.5.2 Cargo acceptance
This chapter shall specify the procedures by which the security status of a consignment is established and verified when it is accepted with regard to previous security controls.
The procedure shall contain at least the following elements:
- Verification of whether the delivered consignment´s destination is an EU/EFA airport?
- Verification of whether the consignment is free from any signs of tampering, and
- Verification of whether the consignment has to be treated as high risk cargo and mail (HRCM). In this purpose it is necessary to indicate how cargo will be treated as high-risk cargo in accordance to number 6.7.2. a-c of the Commission Decision C (2015) 8005 and how it will be documented and communicated to third parties involved in the handling process.
- Verification of whether the consignment is delivered by a person nominated by an EU aviation security validated regulated agent or known consignor in accordance with number 6.8.5.1 b of the Annex to Implementing Regulation (EU) 2017/815 by verification of the status in the Union database on supply chain security and as listed in its own database (Part 6 of annex 6-C3 of Regulation (EU) 2017/815
- Verification of whether the consignment is presented with all the required security information (air waybill and security status information on paper or by electronic means) that corresponds to the air cargo and mail consignments being delivered.
The objective of the acceptance procedures is to establish whether the delivered air cargo and/or air mail is
a) intended for the EU; and
b) from a secure supply chain or screening is required,
before loading the cargo into an aircraft.
2.5.3 Storage of cargo
This chapter shall specify who is responsible for the storage of the air cargo / air mail at the ACC3 location.
In this case, plans for the premises must be drawn up for all the entities involved and the following information should be given:
- Access procedures in general (own employees, external staff, visitor)
- Access from the public area to the s security area
- Procedure for Transport between the cargo storage area and the apron
- How is access to the area in which air cargo / air mail is handled or stored protected?
- Is documentation available for staff with unaccompanied access to security areas? Who is responsible for awarding the access authorization?
- Alarm and security measures
Interfaces and the security measures there, such as technical means by cameras, alarms, alarm-controlled (external) doors, must be indicated in the submitted plans.
2.5.4 Regulations for transfer/transit cargo
This chapter shall specify how the air carrier or a company acting on behalf of the air carrier, on the basis of the available data, checks whether additional security controls or screening are necessary or not in the context of transfer/transit cargo at the respective ACC3 location.
If this chapter does not apply, it must be explicitly negated.
2.5.5 Consolidated cargo
This chapter shall specify the specific processes in the compilation of consolidated cargo.
If this chapter does not apply, it must be explicitly negated.
2.5.6 Verification Union database on supply chain security
The procedures for verification in the Union database on supply chain security shall be described.
The verification is required, in particular, in the case of the acceptance of consignments from another ACC3 / RA3 / KC3 according to point 6.8.3.5 of Implementing Regulation 2017/815.
2.5.7 Cargo Security Declaration (CSD or eCSD)
This chapter shall specify a detailed description of the preparation of the transport documentation as required in number. 6.8.3.6 of the Annex to Implementing Regulation (EU) 2017/815.
In particular, reference shall be made to the different steps which have been done to establish that the required security controls have been applied in accordance with number 6.8.3.1 to 6.8.3.5 of the Annex to Implementing Regulation (EU) 2015/1998 in connection with Implementing Regulation (EU) 2017/815 before the accompanying documentation is produced.
It is also necessary to indicate whether the consignments are accompanied by the necessary documents confirming previous and current security controls.
Furthermore, it is to be shown which form of accompanying documentation is used.
2.5.8 Delivery and transportation of cargo
This chapter shall specify all interfaces where screened / secured air cargo / air mail is handed over to and transported by third parties before they are loaded into the aircraft.
2.5.9 Protection of cargo
This chapter shall specify who is responsible for the protection of cargo. This applies to the following areas:
- measures to prevent tampering during screening.
- measures to ensure EU/EEA bound air cargo/air mail to which security controls have been applied are protected from unauthorized interference from the time it has been secured until its loading
2.6 Screening of cargo and mail
2.6.1 Responsibilities
This chapter shall specify who is responsible for carrying out screening on air cargo and air mail at the respective ACC3 location.
It shall be described, whether screening is applied by the air carrier or on its behalf by an entity covered under the ACC3 cargo security programme?
The following information shall be given:
- Name and address of the site concerned
If not, which entities not covered by the ACC3 cargo security programme apply screening to air cargo or mail carried into the EU/EEA?
Specify the nature of these entities and provide details:
- Private handling company or Government regulated company or Government screening facility or body or Other
- Name and address of the site concerned
2.6.2 Screening methods/Screening measures
This chapter shall specify which screening methods/ screening measures are used in accordance with number 6.2.1 of Implementing Regulation (EU) 2015/1998 at the site concerned.
Therefore it is necessary to specify in detail the individual process in the application of the individual screening measure/method. It is also necessary to describe how it is ensured that the screening measure/method selected is employed to a standard sufficient to reasonably ensure that no prohibited items concealed in the consignment.
The process for the resolution of the alarm generated by the screening equipment shall be described.
For reasons of clarity, it is possible to include this information in the form of a working instruction as attachments to the site description.
☐ Hand search (PHS)
☐ X-Ray equipment (XRY)
☐ EDS Equipment (EDS) Standard____
☐ explosive detection dogs (EDD)
☐ ETD equipment (ETD)
☐ visual check (VCK)
☐ metal detection equipment for cargo (MDE)
Please note, that the equipment or method must be used /carried out fully compliance with Implementing Regulation (EU) 2015/1998 and Commission Implementing Decision C(2015)8005.
2.6.3 Screening equipment
This chapter shall specify details of screening equipment (manufacturer, type, software version, standard, serial number, etc.) for all methods deployed.
Information on the use in accordance with the manufacturers' CONOPS (concept of operations) and whether the equipment is regularly tested and maintained shall be described.
Please also describe the structure of the screening area (arrangement of the devices). If possible, please draw up the location of the screening equipment in an overview plan and add this as an attachment to the site description.
If explosive detection dogs (EDD) are used, please describe precisely the approval process, training of dog and dog handler
Please ensure that the EDD is only trained for the detection of explosive material to match the criteria of Attachment 12-D, 12-E of Commission Implementing Decision C(2015)8005 and number 12.9 of Implementing Regulation (EU) 2015/1998 at the site concerned.
2.6.4 Screening of High Risk Cargo
Before high risk cargo and mail can be transported to an airport within the scope of Regulation (EC) No 300/2008, it shall be screened in accordance with number 6.7.3 of Commission Decision C (2015) 8005.
Specify, how High risk cargo will be screened at this location and how this is recorded in the transport documentation.
2.6.5 Exemptions for screening
This chapter shall specify which consignments are excluded from screening in the third country concerned and apply to EU Cargo.
It is compulsory to take into account that only exemptions pursuant to number 6.2.1 of Commission Decision C (2015) 8005 may apply to air cargo/air mail to the EU.
2.7 Site specific annexes
2.7.1 xxxx
2.7.2 xxxx
3. Name of Location (3-Letter Code)
3.1 Staff
3.1.1 Recruitment process
This chapter shall specify the procedures to ensure that all employees with direct and unaccompanied access to secured air cargo / air mail or employees performing security controls and / or screening are subject to a review, where the background and competence are judged. This also concerns the staff of companies carrying out activities on your behalf.
The scope of the procedure shall include information on the following points:
- background check
- pre-employment check
- Check of criminal records
- Interviews
- Other (provide details)
Explain the elements, indicate which entity carries this element out and where applicable, indicate the preceding timeframe that is taken into account.
3.1.2 Training
This chapter shall specify, the measures for training (initial training / recurrent training) for all employees with direct and unaccompanied access to secured air cargo / air mail or employees who carry out security controls and / or screening and how their validity is monitored.
The following information shall be given with regard to initial training:
- Indication of the training content
- Duration of the training
The following information is to be given regarding the recurrent training
- Indication of the training content
- Duration of the training
- Frequency of training
The extent to which the training and recurrent training measures are recognized and / or subject to authorization by the relevant local authorities must also be specified.
If external personnel (service providers) are employed, it is necessary to describe how training and recurrent trainings as well as recruitment process are monitored and supervised.
Where available, the service contract and the training programs shall be attached to the security program in English language. A list of all persons with unaccompanied access to secured air cargo must always be kept up to date.
3.2 Regulated Agent (RA3)
This chapter shall specify whether air cargo / air mail is handled by regulated agents, including the extent to which they have received approval on the basis of a national program of the third country in question.
The following categories are to be distinguished:
e) Regulated agents performing the handling of air cargo / air mail under the responsibility of the ACC3
f) Regulated agents which received a validation by an EU aviation security validator in accordance to annex 6-C2 of Implementing Regulation (EU) 2017/815
In case regulated agents are used according to point a), the process of use is to be described in detail in Annex3.5.
In the case of handling according to point b), the validation report (s) of the regulated agent (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
3.3 Known Consignor (KC3)
This chapter shall specify whether air cargo / air mail of Known consignors is handled, including the extent to which they have received approval on the basis of a national program of the third country in question.
The following categories are to be distinguished:
e) Known consignor under the responsibility of the ACC3
f) Known consignor which received a validation by an EU aviation security validator in accordance to annex 6-C4 of Implementing Regulation (EU) 2017/815
In case known consignors are used according to point a), the process of use is to be described in detail in Annex 3.5.
In the case of handling according to point b), the validation report (s) of the known Consignor (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
3.4 Account Consignor (AC3)
This chapter shall specify the extent to which air cargo / air mail is handled by account consignors.
The following categories are to be distinguished:
e) air cargo/air mail of account consigners handled at the third-country airport under the responsibility of the ACC3
f) air cargo / air mail of account consignors handled at the third-country airport under the responsibility of an EU validated regulated agent
In case account consignors are used according to point a), the process of use is to be described in detail in Annex 3.5.
In the case of handling according to point b), the validation report (s) of the regulated (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
3.5 Description of measures for air cargo and mail
This chapter shall specify the procedures and measures in concrete process descriptions how air cargo and/or air mail are handled at the relevant ACC3 location. The procedures and measures shall ensure that the cargo or mail which is intended to be loaded for transport in passenger and all-cargo and all-mail aircraft do not contain prohibited items.
3.5.1 Involved entities at the station
This chapter shall specify which entities are involved in the handling of air cargo or air mail at this location. (Acceptance of consignments, storage of consignments, screening of consignments, transport of screened / secured cargo / protection of screened / secured cargo). The concrete process description is to be carried out in the subsequent subchapters.
The following table shall be used as a template for each site.
Task carried out
Location xxx
Cargo acceptance
Name of the company (ies)
Storage of cargo
….
Screening of cargo
….
Handling of transfer/transit cargo
….
Delivery and transportation of cargo
….
Protection of cargo warehouse
….
Protection of cargo ramp
…
Loading into the aircraft
…
Documentation /
…
3.5.2 Cargo acceptance
This chapter shall specify the procedures by which the security status of a consignment is established and verified when it is accepted with regard to previous security controls.
The procedure shall contain at least the following elements:
- Verification of whether the delivered consignment´s destination is an EU/EFA airport?
- Verification of whether the consignment is free from any signs of tampering, and
- Verification of whether the consignment has to be treated as high risk cargo and mail (HRCM). In this purpose it is necessary to indicate how cargo will be treated as high-risk cargo in accordance to number 6.7.2. a-c of the Commission Decision C (2015) 8005 and how it will be documented and communicated to third parties involved in the handling process.
- Verification of whether the consignment is delivered by a person nominated by an EU aviation security validated regulated agent or known consignor in accordance with number 6.8.5.1 b of the Annex to Implementing Regulation (EU) 2017/815 by verification of the status in the Union database on supply chain security and as listed in its own database (Part 6 of annex 6-C3 of Regulation (EU) 2017/815
- Verification of whether the consignment is presented with all the required security information (air waybill and security status information on paper or by electronic means) that corresponds to the air cargo and mail consignments being delivered.
The objective of the acceptance procedures is to establish whether the delivered air cargo and/or air mail is
a) intended for the EU; and
b) from a secure supply chain or screening is required,
before loading the cargo into an aircraft.
3.5.3 Storage of cargo
This chapter shall specify who is responsible for the storage of the air cargo / air mail at the ACC3 location.
In this case, plans for the premises must be drawn up for all the entities involved and the following information should be given:
- Access procedures in general (own employees, external staff, visitor)
- Access from the public area to the s security area
- Procedure for Transport between the cargo storage area and the apron
- How is access to the area in which air cargo / air mail is handled or stored protected?
- Is documentation available for staff with unaccompanied access to security areas? Who is responsible for awarding the access authorization?
- Alarm and security measures
Interfaces and the security measures there, such as technical means by cameras, alarms, alarm-controlled (external) doors, must be indicated in the submitted plans.
3.5.4 Regulations for transfer/transit cargo
This chapter shall specify how the air carrier or a company acting on behalf of the air carrier, on the basis of the available data, checks whether additional security controls or screening are necessary or not in the context of transfer/transit cargo at the respective ACC3 location.
If this chapter does not apply, it must be explicitly negated.
3.5.5 Consolidated cargo
This chapter shall specify the specific processes in the compilation of consolidated cargo.
If this chapter does not apply, it must be explicitly negated.
3.5.6 Verification Union database on supply chain security
The procedures for verification in the Union database on supply chain security shall be described.
The verification is required, in particular, in the case of the acceptance of consignments from another ACC3 / RA3 / KC3 according to point 6.8.3.5 of Implementing Regulation 2017/815.
3.5.7 Cargo Security Declaration (CSD or eCSD)
This chapter shall specify a detailed description of the preparation of the transport documentation as required in number. 6.8.3.6 of the Annex to Implementing Regulation (EU) 2017/815.
In particular, reference shall be made to the different steps which have been done to establish that the required security controls have been applied in accordance with number 6.8.3.1 to 6.8.3.5 of the Annex to Implementing Regulation (EU) 2015/1998 in connection with Implementing Regulation (EU) 2017/815 before the accompanying documentation is produced.
It is also necessary to indicate whether the consignments are accompanied by the necessary documents confirming previous and current security controls.
Furthermore, it is to be shown which form of accompanying documentation is used.
3.5.8 Delivery and transportation of cargo
This chapter shall specify all interfaces where screened / secured air cargo / air mail is handed over to and transported by third parties before they are loaded into the aircraft.
3.5.9 Protection of cargo
This chapter shall specify who is responsible for the protection of cargo. This applies to the following areas:
- measures to prevent tampering during screening.
- measures to ensure EU/EEA bound air cargo/air mail to which security controls have been applied are protected from unauthorized interference from the time it has been secured until its loading
3.6 Screening of cargo and mail
3.6.1 Responsibilities
This chapter shall specify who is responsible for carrying out screening on air cargo and air mail at the respective ACC3 location.
It shall be described, whether screening is applied by the air carrier or on its behalf by an entity covered under the ACC3 cargo security programme?
The following information shall be given:
- Name and address of the site concerned
If not, which entities not covered by the ACC3 cargo security programme apply screening to air cargo or mail carried into the EU/EEA?
Specify the nature of these entities and provide details:
- Private handling company or Government regulated company or Government screening facility or body or Other
- Name and address of the site concerned
3.6.2 Screening methods/Screening measures
This chapter shall specify which screening methods/ screening measures are used in accordance with number 6.2.1 of Implementing Regulation (EU) 2015/1998 at the site concerned.
Therefore it is necessary to specify in detail the individual process in the application of the individual screening measure/method. It is also necessary to describe how it is ensured that the screening measure/method selected is employed to a standard sufficient to reasonably ensure that no prohibited items concealed in the consignment.
The process for the resolution of the alarm generated by the screening equipment shall be described.
For reasons of clarity, it is possible to include this information in the form of a working instruction as attachments to the site description.
☐ Hand search (PHS)
☐ X-Ray equipment (XRY)
☐ EDS Equipment (EDS) Standard____
☐ explosive detection dogs (EDD)
☐ ETD equipment (ETD)
☐ visual check (VCK)
☐ metal detection equipment for cargo (MDE)
Please note, that the equipment or method must be used /carried out fully compliance with Implementing Regulation (EU) 2015/1998 and Commission Implementing Decision C(2015)8005.
3.6.3 Screening equipment
This chapter shall specify details of screening equipment (manufacturer, type, software version, standard, serial number, etc.) for all methods deployed.
Information on the use in accordance with the manufacturers' CONOPS (concept of operations) and whether the equipment is regularly tested and maintained shall be described.
Please also describe the structure of the screening area (arrangement of the devices). If possible, please draw up the location of the screening equipment in an overview plan and add this as an attachment to the site description.
If explosive detection dogs (EDD) are used, please describe precisely the approval process, training of dog and dog handler
Please ensure that the EDD is only trained for the detection of explosive material to match the criteria of Attachment 12-D, 12-E of Commission Implementing Decision C(2015)8005 and number 12.9 of Implementing Regulation (EU) 2015/1998 at the site concerned.
3.6.4 Screening of High Risk Cargo
Before high risk cargo and mail can be transported to an airport within the scope of Regulation (EC) No 300/2008, it shall be screened in accordance with number 6.7.3 of Commission Decision C (2015) 8005.
Specify, how High risk cargo will be screened at this location and how this is recorded in the transport documentation.
3.6.5 Exemptions for screening
This chapter shall specify which consignments are excluded from screening in the third country concerned and apply to EU Cargo.
It is compulsory to take into account that only exemptions pursuant to number 6.2.1 of Commission Decision C (2015) 8005 may apply to air cargo/air mail to the EU.
3.7 Site specific annexes
3.7.1 xxxx
3.7.2 xxxx
3.3 In this part of the chapter MOVEMENTS INTERNATIONAL PTE LTD shall specify the procedures and measures of the internal quality assurance. Taking into account the requirement of the CIVIL AVIATION AUTHORITY OF FIJI that the provisions in the Air cargo security program should be audited annually (the internal validation checklist ) must be submitted .
3.3.1 MOVEMENTS INTERNATIONAL PTE LTD will document these measures as well as possible corrective measures. Copies of the documentation of the internal audits shall be communicated to the CIVIL AVIATION AUTHORITY OF FIJI without being asked for their implementation.
3.3.2 The internal validation checklist should be based on the security program submitted as well as on the company working processes at the sites designated . It is also necessary to take into account how you ensure that every external service provider used on behalf of your company complies with the legal requirements for air cargo security.
3.3.3 Describe how potential findings are weighted, how long they need to be remedied, and how the solutions are communicated on to the staff of all categories.
The internal quality checklist (similar to attachment 6-C3) must be submitted to CIVIL AVIATION AUTHORITY OF FIJI for all designated stations before designation.
4 Chapter: Site specific description
The following chapters shall either be described for each AIR CARGO SECURITY location or define a standard process and the exceptions from the standard.
Annexes
1. Name of Location (3-Letter Code)
1.1 Staff
1.1.1 Recruitment process
The procedures to ensure that all employees with direct and unaccompanied access to secured air cargo / air mail or employees performing security controls and / or screening are subject to a review, where the background and competence are judged. This also concerns the staff of MOVEMENTS INTERNATIONAL PTE LTD carrying out activities on your behalf.
The scope of the procedure shall include information on the following points:
- background check
- pre-employment check
- Check of criminal records
- Interviews
- Other (PPT)
- Explain the elements, indicate which entity carries this element out and where applicable, indicate the preceding timeframe that is taken into account.
1.1.2 Training
The measures for training (initial training / recurrent training) for all employees with direct and unaccompanied access to secured air cargo / air mail or employees who carry out security controls and / or screening to be monitored through :https://www.mifiji.com/AIR-FREIGHT-STATION
The following information shall be given with regard to initial training:
- Indication of the training content shall be published through https://www.mifiji.com/AIR-FREIGHT-STATION
- Duration of the training
The following information is to be given regarding the recurrent training :
- Indication of the training content
- Duration of the training
- Frequency of training
The Trainning extent to which the training and recurrent training measures are recognized and / or subject to authorization by the relevant local authorities must also be specified.
If external personnel (service providers) are employed, it is necessary to describe how training and recurrent trainings as well as recruitment process are monitored and supervised.
Where available, the service contract and the training programs shall be attached to the security program in English language. A list of all persons with unaccompanied access to secured air cargo must always be kept up to date.
1.2 Regulated Agent (RA3)
This chapter shall specify whether air cargo / air mail is handled by regulated agents, including the extent to which they have received approval on the basis of a national program of the third country in question. The following categories are to be distinguished:
a) Regulated agents performing the handling of air cargo / air mail under the responsibility of the ACC3
b) Regulated agents which received a validation by an CAAF aviation security validator in accordance to annex 6-C2 of Implementing Regulation (EU) 2017/815
In case regulated agents are used according to point:
a) the process of use is to be described in detail in Annex 1.5.
In the case of handling according to point:
b) the validation report (s) of the regulated agent (s) may alternatively be attached as an attachment to the site description of the AIR CARGO SECURITY location.
1.3 Known Consignor (KC3)
This chapter shall specify whether air cargo / air mail of Known consignors is handled, including the extent to which they have received approval on the basis of a national program of the third country in question.The following categories are to be distinguished:
a) Known consignor under the responsibility of the ACC3
b) Known consignor which received a validation by an CAAF aviation security validator in accordance to annex 6-C4 of Implementing Regulation (EU) 2017/815
In case known consignors are used according to point
a), the process of use is to be described in detail in Annex 1.5.
In the case of handling according to point
b), the validation report (s) of the known Consignor (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
1.4 Account Consignor (AC3)
This chapter shall specify the extent to which air cargo / air mail is handled by account consignors. The following categories are to be distinguished:
a) air cargo/air mail of account consigners handled at the third-country airport under the responsibility of the ACC3
b) air cargo / air mail of account consignors handled at the third-country airport under the responsibility of an EU validated regulated agent
In case account consignors are used according to point
a), the process of use is to be described in detail in Annex 1.5.
In the case of handling according to point
b), the validation report (s) of the regulated (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
1.5 Description of measures for air cargo and mail
This chapter shall specify the procedures and measures in concrete process descriptions how air cargo and/or air mail are handled at the relevant AIR CARGO SECURITY location.
The procedures and measures shall ensure that the cargo or mail which is intended to be loaded for transport in passenger and all-cargo and all-mail aircraft do not contain prohibited items.
1.5.1 Involved entities at the station
This chapter shall specify which entities are involved in the handling of air cargo or air mail at this location. (Acceptance of consignments, storage of consignments, screening of consignments, transport of screened / secured cargo / protection of screened / secured cargo). The concrete process description is to be carried out in the subsequent subchapters.
The following table shall be used as a template for each site.
Task carried out | Location xxx |
Cargo acceptance | Name of the company (ies) |
Storage of cargo | …. |
Screening of cargo | …. |
Handling of transfer/transit cargo | …. |
Delivery and transportation of cargo | …. |
Protection of cargo warehouse | …. |
Protection of cargo ramp | … |
Loading into the aircraft | … |
Documentation / | … |
1.5.2 Cargo acceptance
This chapter shall specify the procedures by which the security status of a consignment is established and verified when it is accepted with regard to previous security controls.The procedure shall contain at least the following elements:
- Verification of whether the delivered consignment´s destination is an EU/EFA airport?
- Verification of whether the consignment is free from any signs of tampering, and
- Verification of whether the consignment has to be treated as high risk cargo and mail (HRCM). In this purpose it is necessary to indicate how cargo will be treated as high-risk cargo in accordance to number 6.7.2. a-c of the Commission Decision C (2015) 8005 and how it will be documented and communicated to third parties involved in the handling process.
- Verification of whether the consignment is delivered by a person nominated by an EU aviation security validated regulated agent or known consignor in accordance with number 6.8.5.1
b of the Annex to Implementing Regulation (EU) 2017/815 by verification of the status in the Union database on supply chain security and as listed in its own database (Part 6 of annex 6-C3 of Regulation (EU) 2017/815
- Verification of whether the consignment is presented with all the required security information (air waybill and security status information on paper or by electronic means) that corresponds to the air cargo and mail consignments being delivered.
The objective of the acceptance procedures is to establish whether the delivered air cargo and/or air mail is
a) intended for the EU; and
b) from a secure supply chain or screening is required, before loading the cargo into an aircraft.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
1.5.3 Storage of cargo
This chapter shall specify who is responsible for the storage of the air cargo / air mail at the ACC3 location.
In this case, plans for the premises must be drawn up for all the entities involved and the following information should be given:
- Access procedures in general (own employees, external staff, visitor)
- Access from the public area to the s security area
- Procedure for Transport between the cargo storage area and the apron
- How is access to the area in which air cargo / air mail is handled or stored protected?
- Is documentation available for staff with unaccompanied access to security areas? Who is responsible for awarding the access authorization?
- Alarm and security measures
Interfaces and the security measures there, such as technical means by cameras, alarms, alarm-controlled (external) doors, must be indicated in the submitted plans.
1.5.4 Regulations for transfer/transit cargo
This chapter shall specify how the air carrier or a company acting on behalf of the air carrier, on the basis of the available data, checks whether additional security controls or screening are necessary or not in the context of transfer/transit cargo at the respective ACC3 location.
If this chapter does not apply, it must be explicitly negated.
1.5.5 Consolidated cargo
This chapter shall specify the specific processes in the compilation of consolidated cargo.
If this chapter does not apply, it must be explicitly negated.
1.5.6 Verification Union database on supply chain security
The procedures for verification in the Union database on supply chain security shall be described.
The verification is required, in particular, in the case of the acceptance of consignments from another ACC3 / RA3 / KC3 according to point 6.8.3.5 of Implementing Regulation 2017/815.
1.5.7 Cargo Security Declaration (CSD or eCSD)
This chapter shall specify a detailed description of the preparation of the transport documentation as required in number. 6.8.3.6 of the Annex to Implementing Regulation (EU) 2017/815.
In particular, reference shall be made to the different steps which have been done to establish that the required security controls have been applied in accordance with number 6.8.3.1 to 6.8.3.5 of the Annex to Implementing Regulation (EU) 2015/1998 in connection with Implementing Regulation (EU) 2017/815 before the accompanying documentation is produced.
It is also necessary to indicate whether the consignments are accompanied by the necessary documents confirming previous and current security controls.
Furthermore, it is to be shown which form of accompanying documentation is used.
1.5.8 Delivery and transportation of cargo
This chapter shall specify all interfaces where screened / secured air cargo / air mail is handed over to and transported by third parties before they are loaded into the aircraft.
1.5.9 Protection of cargo
This chapter shall specify who is responsible for the protection of cargo. This applies to the following areas:
- measures to prevent tampering during screening.
- measures to ensure EU/EEA bound air cargo/air mail to which security controls have been applied are protected from unauthorized interference from the time it has been secured until its loading
1.6 Screening of cargo and mail
1.6.1 Responsibilities
This chapter shall specify who is responsible for carrying out screening on air cargo and air mail at the respective ACC3 location.
It shall be described, whether screening is applied by the air carrier or on its behalf by an entity covered under the ACC3 cargo security programme?
The following information shall be given:
- Name and address of the site concerned
If not, which entities not covered by the ACC3 cargo security programme apply screening to air cargo or mail carried into the EU/EEA?
Specify the nature of these entities and provide details:
- Private handling company or Government regulated company or Government screening facility or body or Other
- Name and address of the site concerned
1.6.2 Screening methods/Screening measures
This chapter shall specify which screening methods/ screening measures are used in accordance with number 6.2.1 of Implementing Regulation (EU) 2015/1998 at the site concerned.
Therefore it is necessary to specify in detail the individual process in the application of the individual screening measure/method. It is also necessary to describe how it is ensured that the screening measure/method selected is employed to a standard sufficient to reasonably ensure that no prohibited items concealed in the consignment.
The process for the resolution of the alarm generated by the screening equipment shall be described.
For reasons of clarity, it is possible to include this information in the form of a working instruction as attachments to the site description.
☐ Hand search (PHS)
☐ X-Ray equipment (XRY)
☐ EDS Equipment (EDS) Standard____
☐ explosive detection dogs (EDD)
☐ ETD equipment (ETD)
☐ visual check (VCK)
☐ metal detection equipment for cargo (MDE)
Please note, that the equipment or method must be used /carried out fully compliance with Implementing Regulation (EU) 2015/1998 and Commission Implementing Decision C(2015)8005.
1.6.3 Screening equipment
This chapter shall specify details of screening equipment (manufacturer, type, software version, standard, serial number, etc.) for all methods deployed.
Information on the use in accordance with the manufacturers' CONOPS (concept of operations) and whether the equipment is regularly tested and maintained shall be described.
Please also describe the structure of the screening area (arrangement of the devices). If possible, please draw up the location of the screening equipment in an overview plan and add this as an attachment to the site description.
If explosive detection dogs (EDD) are used, please describe precisely the approval process, training of dog and dog handler
Please ensure that the EDD is only trained for the detection of explosive material to match the criteria of Attachment 12-D, 12-E of Commission Implementing Decision C(2015)8005 and number 12.9 of Implementing Regulation (EU) 2015/1998 at the site concerned.
1.6.4 Screening of high risk cargo
Before high risk cargo and mail can be transported to an airport within the scope of Regulation (EC) No 300/2008, it shall be screened in accordance with number 6.7.3 of Commission Decision C (2015) 8005.
Specify, how high risk cargo will be screened at this location and how this is recorded in the transport documentation.
1.6.5 Exemptions for screening
This chapter shall specify which consignments are excluded from screening in the third country concerned and apply to EU Cargo.
It is compulsory to take into account that only exemptions pursuant to number 6.2.1 of Commission Decision C (2015) 8005 may apply to air cargo/air mail to the EU.
1.7 Site specific annexes
1.7.1 xxxx
1.7.2 xxxx
2. Name of Location (3-Letter Code)
2.1 Staff
2.1.1 Recruitment process
This chapter shall specify the procedures to ensure that all employees with direct and unaccompanied access to secured air cargo / air mail or employees performing security controls and / or screening are subject to a review, where the background and competence are judged. This also concerns the staff of companies carrying out activities on your behalf.
The scope of the procedure shall include information on the following points:
- background check
- pre-employment check
- Check of criminal records
- Interviews
- Other (provide details)
Explain the elements, indicate which entity carries this element out and where applicable, indicate the preceding timeframe that is taken into account.
2.1.2 Training
This chapter shall specify, the measures for training (initial training / recurrent training) for all employees with direct and unaccompanied access to secured air cargo / air mail or employees who carry out security controls and / or screening and how their validity is monitored.
The following information shall be given with regard to initial training:
- Indication of the training content
- Duration of the training
The following information is to be given regarding the recurrent training
- Indication of the training content
- Duration of the training
- Frequency of training
The extent to which the training and recurrent training measures are recognized and / or subject to authorization by the relevant local authorities must also be specified.
If external personnel (service providers) are employed, it is necessary to describe how training and recurrent trainings as well as recruitment process are monitored and supervised.
Where available, the service contract and the training programs shall be attached to the security program in English language. A list of all persons with unaccompanied access to secured air cargo must always be kept up to date.
2.2 Regulated Agent (RA3)
This chapter shall specify whether air cargo / air mail is handled by regulated agents, including the extent to which they have received approval on the basis of a national program of the third country in question.
The following categories are to be distinguished:
c) Regulated agents performing the handling of air cargo / air mail under the responsibility of the ACC3
d) Regulated agents which received a validation by an EU aviation security validator in accordance to annex 6-C2 of Implementing Regulation (EU) 2017/815
In case regulated agents are used according to point a), the process of use is to be described in detail in Annex 2.5.
In the case of handling according to point b), the validation report (s) of the regulated agent (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
2.3 Known Consignor (KC3)
This chapter shall specify whether air cargo / air mail of known consignors is handled, including the extent to which they have received approval on the basis of a national program of the third country in question.
The following categories are to be distinguished:
c) Known consignor under the responsibility of the ACC3
d) Known consignor which received a validation by an EU aviation security validator in accordance to annex 6-C4 of Implementing Regulation (EU) 2017/815
In case known consignors are used according to point a), the process of use is to be described in detail in Annex 2.5.
In the case of handling according to point b), the validation report (s) of the known consignor (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
2.4 Account Consignor (AC3)
This chapter shall specify the extent to which air cargo / air mail is handled by account consignors.
The following categories are to be distinguished:
c) air cargo/air mail of account consigners handled at the third-country airport under the responsibility of the ACC3
d) air cargo / air mail of account consignors handled at the third-country airport under the responsibility of an EU validated regulated agent
In case account consignors are used according to point a), the process of use is to be described in detail in Annex 2.5.
In the case of handling according to point b), the validation report (s) of the regulated (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
2.5 Description of measures for air cargo and mail
This chapter shall specify the procedures and measures in concrete process descriptions how air cargo and/or air mail are handled at the relevant ACC3 location. The procedures and measures shall ensure that the cargo or mail which is intended to be loaded for transport in passenger and all-cargo and all-mail aircraft do not contain prohibited items.
2.5.1 Involved entities at the station
This chapter shall specify which entities are involved in the handling of air cargo or air mail at this location. (acceptance of consignments, storage of consignments, screening of consignments, transport of screened / secured cargo / protection of screened / secured cargo). The concrete process description is to be carried out in the subsequent subchapters.
The following table shall be used as a template for each site.
Task carried out | Location xxx |
Cargo acceptance | Name of the company (ies) |
Storage of cargo | …. |
Screening of cargo | …. |
Handling of transfer/transit cargo | …. |
Delivery and transportation of cargo | …. |
Protection of cargo warehouse | …. |
Protection of cargo ramp | … |
Loading into the aircraft | … |
Documentation / | … |
2.5.2 Cargo acceptance
This chapter shall specify the procedures by which the security status of a consignment is established and verified when it is accepted with regard to previous security controls.
The procedure shall contain at least the following elements:
- Verification of whether the delivered consignment´s destination is an EU/EFA airport?
- Verification of whether the consignment is free from any signs of tampering, and
- Verification of whether the consignment has to be treated as high risk cargo and mail (HRCM). In this purpose it is necessary to indicate how cargo will be treated as high-risk cargo in accordance to number 6.7.2. a-c of the Commission Decision C (2015) 8005 and how it will be documented and communicated to third parties involved in the handling process.
- Verification of whether the consignment is delivered by a person nominated by an EU aviation security validated regulated agent or known consignor in accordance with number 6.8.5.1 b of the Annex to Implementing Regulation (EU) 2017/815 by verification of the status in the Union database on supply chain security and as listed in its own database (Part 6 of annex 6-C3 of Regulation (EU) 2017/815
- Verification of whether the consignment is presented with all the required security information (air waybill and security status information on paper or by electronic means) that corresponds to the air cargo and mail consignments being delivered.
The objective of the acceptance procedures is to establish whether the delivered air cargo and/or air mail is
a) intended for the EU; and
b) from a secure supply chain or screening is required,
before loading the cargo into an aircraft.
2.5.3 Storage of cargo
This chapter shall specify who is responsible for the storage of the air cargo / air mail at the ACC3 location.
In this case, plans for the premises must be drawn up for all the entities involved and the following information should be given:
- Access procedures in general (own employees, external staff, visitor)
- Access from the public area to the s security area
- Procedure for Transport between the cargo storage area and the apron
- How is access to the area in which air cargo / air mail is handled or stored protected?
- Is documentation available for staff with unaccompanied access to security areas? Who is responsible for awarding the access authorization?
- Alarm and security measures
Interfaces and the security measures there, such as technical means by cameras, alarms, alarm-controlled (external) doors, must be indicated in the submitted plans.
2.5.4 Regulations for transfer/transit cargo
This chapter shall specify how the air carrier or a company acting on behalf of the air carrier, on the basis of the available data, checks whether additional security controls or screening are necessary or not in the context of transfer/transit cargo at the respective ACC3 location.
If this chapter does not apply, it must be explicitly negated.
2.5.5 Consolidated cargo
This chapter shall specify the specific processes in the compilation of consolidated cargo.
If this chapter does not apply, it must be explicitly negated.
2.5.6 Verification Union database on supply chain security
The procedures for verification in the Union database on supply chain security shall be described.
The verification is required, in particular, in the case of the acceptance of consignments from another ACC3 / RA3 / KC3 according to point 6.8.3.5 of Implementing Regulation 2017/815.
2.5.7 Cargo Security Declaration (CSD or eCSD)
This chapter shall specify a detailed description of the preparation of the transport documentation as required in number. 6.8.3.6 of the Annex to Implementing Regulation (EU) 2017/815.
In particular, reference shall be made to the different steps which have been done to establish that the required security controls have been applied in accordance with number 6.8.3.1 to 6.8.3.5 of the Annex to Implementing Regulation (EU) 2015/1998 in connection with Implementing Regulation (EU) 2017/815 before the accompanying documentation is produced.
It is also necessary to indicate whether the consignments are accompanied by the necessary documents confirming previous and current security controls.
Furthermore, it is to be shown which form of accompanying documentation is used.
2.5.8 Delivery and transportation of cargo
This chapter shall specify all interfaces where screened / secured air cargo / air mail is handed over to and transported by third parties before they are loaded into the aircraft.
2.5.9 Protection of cargo
This chapter shall specify who is responsible for the protection of cargo. This applies to the following areas:
- measures to prevent tampering during screening.
- measures to ensure EU/EEA bound air cargo/air mail to which security controls have been applied are protected from unauthorized interference from the time it has been secured until its loading
2.6 Screening of cargo and mail
2.6.1 Responsibilities
This chapter shall specify who is responsible for carrying out screening on air cargo and air mail at the respective ACC3 location.
It shall be described, whether screening is applied by the air carrier or on its behalf by an entity covered under the ACC3 cargo security programme?
The following information shall be given:
- Name and address of the site concerned
If not, which entities not covered by the ACC3 cargo security programme apply screening to air cargo or mail carried into the EU/EEA?
Specify the nature of these entities and provide details:
- Private handling company or Government regulated company or Government screening facility or body or Other
- Name and address of the site concerned
2.6.2 Screening methods/Screening measures
This chapter shall specify which screening methods/ screening measures are used in accordance with number 6.2.1 of Implementing Regulation (EU) 2015/1998 at the site concerned.
Therefore it is necessary to specify in detail the individual process in the application of the individual screening measure/method. It is also necessary to describe how it is ensured that the screening measure/method selected is employed to a standard sufficient to reasonably ensure that no prohibited items concealed in the consignment.
The process for the resolution of the alarm generated by the screening equipment shall be described.
For reasons of clarity, it is possible to include this information in the form of a working instruction as attachments to the site description.
☐ Hand search (PHS)
☐ X-Ray equipment (XRY)
☐ EDS Equipment (EDS) Standard____
☐ explosive detection dogs (EDD)
☐ ETD equipment (ETD)
☐ visual check (VCK)
☐ metal detection equipment for cargo (MDE)
Please note, that the equipment or method must be used /carried out fully compliance with Implementing Regulation (EU) 2015/1998 and Commission Implementing Decision C(2015)8005.
2.6.3 Screening equipment
This chapter shall specify details of screening equipment (manufacturer, type, software version, standard, serial number, etc.) for all methods deployed.
Information on the use in accordance with the manufacturers' CONOPS (concept of operations) and whether the equipment is regularly tested and maintained shall be described.
Please also describe the structure of the screening area (arrangement of the devices). If possible, please draw up the location of the screening equipment in an overview plan and add this as an attachment to the site description.
If explosive detection dogs (EDD) are used, please describe precisely the approval process, training of dog and dog handler
Please ensure that the EDD is only trained for the detection of explosive material to match the criteria of Attachment 12-D, 12-E of Commission Implementing Decision C(2015)8005 and number 12.9 of Implementing Regulation (EU) 2015/1998 at the site concerned.
2.6.4 Screening of High Risk Cargo
Before high risk cargo and mail can be transported to an airport within the scope of Regulation (EC) No 300/2008, it shall be screened in accordance with number 6.7.3 of Commission Decision C (2015) 8005.
Specify, how High risk cargo will be screened at this location and how this is recorded in the transport documentation.
2.6.5 Exemptions for screening
This chapter shall specify which consignments are excluded from screening in the third country concerned and apply to EU Cargo.
It is compulsory to take into account that only exemptions pursuant to number 6.2.1 of Commission Decision C (2015) 8005 may apply to air cargo/air mail to the EU.
2.7 Site specific annexes
2.7.1 xxxx
2.7.2 xxxx
3. Name of Location (3-Letter Code)
3.1 Staff
3.1.1 Recruitment process
This chapter shall specify the procedures to ensure that all employees with direct and unaccompanied access to secured air cargo / air mail or employees performing security controls and / or screening are subject to a review, where the background and competence are judged. This also concerns the staff of companies carrying out activities on your behalf.
The scope of the procedure shall include information on the following points:
- background check
- pre-employment check
- Check of criminal records
- Interviews
- Other (provide details)
Explain the elements, indicate which entity carries this element out and where applicable, indicate the preceding timeframe that is taken into account.
3.1.2 Training
This chapter shall specify, the measures for training (initial training / recurrent training) for all employees with direct and unaccompanied access to secured air cargo / air mail or employees who carry out security controls and / or screening and how their validity is monitored.
The following information shall be given with regard to initial training:
- Indication of the training content
- Duration of the training
The following information is to be given regarding the recurrent training
- Indication of the training content
- Duration of the training
- Frequency of training
The extent to which the training and recurrent training measures are recognized and / or subject to authorization by the relevant local authorities must also be specified.
If external personnel (service providers) are employed, it is necessary to describe how training and recurrent trainings as well as recruitment process are monitored and supervised.
Where available, the service contract and the training programs shall be attached to the security program in English language. A list of all persons with unaccompanied access to secured air cargo must always be kept up to date.
3.2 Regulated Agent (RA3)
This chapter shall specify whether air cargo / air mail is handled by regulated agents, including the extent to which they have received approval on the basis of a national program of the third country in question.
The following categories are to be distinguished:
e) Regulated agents performing the handling of air cargo / air mail under the responsibility of the ACC3
f) Regulated agents which received a validation by an EU aviation security validator in accordance to annex 6-C2 of Implementing Regulation (EU) 2017/815
In case regulated agents are used according to point a), the process of use is to be described in detail in Annex3.5.
In the case of handling according to point b), the validation report (s) of the regulated agent (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
3.3 Known Consignor (KC3)
This chapter shall specify whether air cargo / air mail of Known consignors is handled, including the extent to which they have received approval on the basis of a national program of the third country in question.
The following categories are to be distinguished:
e) Known consignor under the responsibility of the ACC3
f) Known consignor which received a validation by an EU aviation security validator in accordance to annex 6-C4 of Implementing Regulation (EU) 2017/815
In case known consignors are used according to point a), the process of use is to be described in detail in Annex 3.5.
In the case of handling according to point b), the validation report (s) of the known Consignor (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
3.4 Account Consignor (AC3)
This chapter shall specify the extent to which air cargo / air mail is handled by account consignors.
The following categories are to be distinguished:
e) air cargo/air mail of account consigners handled at the third-country airport under the responsibility of the ACC3
f) air cargo / air mail of account consignors handled at the third-country airport under the responsibility of an EU validated regulated agent
In case account consignors are used according to point a), the process of use is to be described in detail in Annex 3.5.
In the case of handling according to point b), the validation report (s) of the regulated (s) may alternatively be attached as an attachment to the site description of the ACC3 location.
3.5 Description of measures for air cargo and mail
This chapter shall specify the procedures and measures in concrete process descriptions how air cargo and/or air mail are handled at the relevant ACC3 location. The procedures and measures shall ensure that the cargo or mail which is intended to be loaded for transport in passenger and all-cargo and all-mail aircraft do not contain prohibited items.
3.5.1 Involved entities at the station
This chapter shall specify which entities are involved in the handling of air cargo or air mail at this location. (Acceptance of consignments, storage of consignments, screening of consignments, transport of screened / secured cargo / protection of screened / secured cargo). The concrete process description is to be carried out in the subsequent subchapters.
The following table shall be used as a template for each site.
Task carried out | Location xxx |
Cargo acceptance | Name of the company (ies) |
Storage of cargo | …. |
Screening of cargo | …. |
Handling of transfer/transit cargo | …. |
Delivery and transportation of cargo | …. |
Protection of cargo warehouse | …. |
Protection of cargo ramp | … |
Loading into the aircraft | … |
Documentation / | … |
3.5.2 Cargo acceptance
This chapter shall specify the procedures by which the security status of a consignment is established and verified when it is accepted with regard to previous security controls.
The procedure shall contain at least the following elements:
- Verification of whether the delivered consignment´s destination is an EU/EFA airport?
- Verification of whether the consignment is free from any signs of tampering, and
- Verification of whether the consignment has to be treated as high risk cargo and mail (HRCM). In this purpose it is necessary to indicate how cargo will be treated as high-risk cargo in accordance to number 6.7.2. a-c of the Commission Decision C (2015) 8005 and how it will be documented and communicated to third parties involved in the handling process.
- Verification of whether the consignment is delivered by a person nominated by an EU aviation security validated regulated agent or known consignor in accordance with number 6.8.5.1 b of the Annex to Implementing Regulation (EU) 2017/815 by verification of the status in the Union database on supply chain security and as listed in its own database (Part 6 of annex 6-C3 of Regulation (EU) 2017/815
- Verification of whether the consignment is presented with all the required security information (air waybill and security status information on paper or by electronic means) that corresponds to the air cargo and mail consignments being delivered.
The objective of the acceptance procedures is to establish whether the delivered air cargo and/or air mail is
a) intended for the EU; and
b) from a secure supply chain or screening is required,
before loading the cargo into an aircraft.
3.5.3 Storage of cargo
This chapter shall specify who is responsible for the storage of the air cargo / air mail at the ACC3 location.
In this case, plans for the premises must be drawn up for all the entities involved and the following information should be given:
- Access procedures in general (own employees, external staff, visitor)
- Access from the public area to the s security area
- Procedure for Transport between the cargo storage area and the apron
- How is access to the area in which air cargo / air mail is handled or stored protected?
- Is documentation available for staff with unaccompanied access to security areas? Who is responsible for awarding the access authorization?
- Alarm and security measures
Interfaces and the security measures there, such as technical means by cameras, alarms, alarm-controlled (external) doors, must be indicated in the submitted plans.
3.5.4 Regulations for transfer/transit cargo
This chapter shall specify how the air carrier or a company acting on behalf of the air carrier, on the basis of the available data, checks whether additional security controls or screening are necessary or not in the context of transfer/transit cargo at the respective ACC3 location.
If this chapter does not apply, it must be explicitly negated.
3.5.5 Consolidated cargo
This chapter shall specify the specific processes in the compilation of consolidated cargo.
If this chapter does not apply, it must be explicitly negated.
3.5.6 Verification Union database on supply chain security
The procedures for verification in the Union database on supply chain security shall be described.
The verification is required, in particular, in the case of the acceptance of consignments from another ACC3 / RA3 / KC3 according to point 6.8.3.5 of Implementing Regulation 2017/815.
3.5.7 Cargo Security Declaration (CSD or eCSD)
This chapter shall specify a detailed description of the preparation of the transport documentation as required in number. 6.8.3.6 of the Annex to Implementing Regulation (EU) 2017/815.
In particular, reference shall be made to the different steps which have been done to establish that the required security controls have been applied in accordance with number 6.8.3.1 to 6.8.3.5 of the Annex to Implementing Regulation (EU) 2015/1998 in connection with Implementing Regulation (EU) 2017/815 before the accompanying documentation is produced.
It is also necessary to indicate whether the consignments are accompanied by the necessary documents confirming previous and current security controls.
Furthermore, it is to be shown which form of accompanying documentation is used.
3.5.8 Delivery and transportation of cargo
This chapter shall specify all interfaces where screened / secured air cargo / air mail is handed over to and transported by third parties before they are loaded into the aircraft.
3.5.9 Protection of cargo
This chapter shall specify who is responsible for the protection of cargo. This applies to the following areas:
- measures to prevent tampering during screening.
- measures to ensure EU/EEA bound air cargo/air mail to which security controls have been applied are protected from unauthorized interference from the time it has been secured until its loading
3.6 Screening of cargo and mail
3.6.1 Responsibilities
This chapter shall specify who is responsible for carrying out screening on air cargo and air mail at the respective ACC3 location.
It shall be described, whether screening is applied by the air carrier or on its behalf by an entity covered under the ACC3 cargo security programme?
The following information shall be given:
- Name and address of the site concerned
If not, which entities not covered by the ACC3 cargo security programme apply screening to air cargo or mail carried into the EU/EEA?
Specify the nature of these entities and provide details:
- Private handling company or Government regulated company or Government screening facility or body or Other
- Name and address of the site concerned
3.6.2 Screening methods/Screening measures
This chapter shall specify which screening methods/ screening measures are used in accordance with number 6.2.1 of Implementing Regulation (EU) 2015/1998 at the site concerned.
Therefore it is necessary to specify in detail the individual process in the application of the individual screening measure/method. It is also necessary to describe how it is ensured that the screening measure/method selected is employed to a standard sufficient to reasonably ensure that no prohibited items concealed in the consignment.
The process for the resolution of the alarm generated by the screening equipment shall be described.
For reasons of clarity, it is possible to include this information in the form of a working instruction as attachments to the site description.
☐ Hand search (PHS)
☐ X-Ray equipment (XRY)
☐ EDS Equipment (EDS) Standard____
☐ explosive detection dogs (EDD)
☐ ETD equipment (ETD)
☐ visual check (VCK)
☐ metal detection equipment for cargo (MDE)
Please note, that the equipment or method must be used /carried out fully compliance with Implementing Regulation (EU) 2015/1998 and Commission Implementing Decision C(2015)8005.
3.6.3 Screening equipment
This chapter shall specify details of screening equipment (manufacturer, type, software version, standard, serial number, etc.) for all methods deployed.
Information on the use in accordance with the manufacturers' CONOPS (concept of operations) and whether the equipment is regularly tested and maintained shall be described.
Please also describe the structure of the screening area (arrangement of the devices). If possible, please draw up the location of the screening equipment in an overview plan and add this as an attachment to the site description.
If explosive detection dogs (EDD) are used, please describe precisely the approval process, training of dog and dog handler
Please ensure that the EDD is only trained for the detection of explosive material to match the criteria of Attachment 12-D, 12-E of Commission Implementing Decision C(2015)8005 and number 12.9 of Implementing Regulation (EU) 2015/1998 at the site concerned.
3.6.4 Screening of High Risk Cargo
Before high risk cargo and mail can be transported to an airport within the scope of Regulation (EC) No 300/2008, it shall be screened in accordance with number 6.7.3 of Commission Decision C (2015) 8005.
Specify, how High risk cargo will be screened at this location and how this is recorded in the transport documentation.
3.6.5 Exemptions for screening
This chapter shall specify which consignments are excluded from screening in the third country concerned and apply to EU Cargo.
It is compulsory to take into account that only exemptions pursuant to number 6.2.1 of Commission Decision C (2015) 8005 may apply to air cargo/air mail to the EU.
3.7 Site specific annexes
3.7.1 xxxx
3.7.2 xxxx
ABBREVIATIONS
AC Account Consignor ACAS Air Cargo Advanced Screening ACC3 Air Cargo or Mail Carrier operating into the Union from a Third Country Airport ACSP Air Carrier Security Program AHM Airport Handling Manual AMU Air Mail Unit ASA Airport Services Association AVI Live Animals AWB Air WayBill BIG Outsized Cargo BUP See “SBU” CARDIT Carrier Document International CAA Civil Aviation Authority CCA Charges Correction Advice CCA Cool Chain Association CEIV Centre of Excellence for Independent Validators CHA Cargo Handling Agent CHM See “ICHM” CN Convention COMAIL Company Mail COMAT Company Material CSC Cargo Services Conference CSCRM Cargo Services Conference Resolution Manual CSD Consignment Security Declaration CUSITM Customs Item pre-advice CUSRSP Customs Response DGD Dangerous Goods Declaration DGR Dangerous Goods Regulations DIP Diplomatic Cargo EAT Foodstuff EAWB Electronic equivalent of the AWB ECC Electronic Cargo Contract ECP Electronic Contract Print ECSD Electronic equivalent of the CSD EDI Electronic Data Interchange EMSEVT EMS item Event ETD Explosive Trace Detection GDP Goods Distribution Practice GSE Ground Service Equipment HEA Heavy Cargo (>150 Kg) HEG Hatching Eggs HUM Human Remains IATA International Air Transport Association ICAO International Civil Aviation Organization ICE Dry Ice (Carbon Dioxide, Solid) ICHC IATA Cargo Handling Consultative Council ICHM IATA Cargo Handling Manual IGOM IATA Ground Operations Manual IOSA IATA Operational Safety Audit KC Known Consignor LAR Live Animals Regulation LHO Live Human Organs LOP Local Operating Procedures MeA Multilateral eAWB Agreement MOP Master Operating Plan NOTOC Notification to Captain ODLN Operational Damage Limit Notice OE Office of Exchange PAX Passenger PCR Perishable Cargo Regulations PEF Perishable Flowers PEM Perishable Meat PEP Perishable Fruits and Vegetables PER Perishable Cargo PES Perishable Fish and Seafood PIL Pharmaceuticals POD Proof of Delivery RA Regulated Agent RESDIT Response to Document International RFS Road Feeder Services SBU Shipper Built ULD SCO Secured Cargo Aircraft SGHA Standard Ground Handling Agreement SHC Special Handling Code SHR Secured High Risk Cargo and Mail SLA Service Level Agreement SLU Shipper Loaded Unit (=SBU) SLULD Shipper Loaded ULD (=SBU) SOP Standard Operating Procedure SPX Secured Passenger Aircraft TACT The Air Cargo Tariff and Rules TCR Temperature Control Regulations TIACA The International Air Cargo Association TSA Transportation Security Administration TSO Technical Standard Order UCR Unit Load Device Control Receipt ULD Unit Load Device ULDR Unit Load Device Regulations UPID Unique Piece Level Identification UPU Universal Postal Union VAL Valuable Cargo VUN Vulnerable Cargo Dangerous Goods Codes CAO Cargo Aircraft Only ELI Lithium Ion Batteries Excepted ELM Lithium Metal Batteries Excepted MAG Magnetized Material RCL Cryogenic Liquids RCM Corrosive Materials RCX Explosives 1.3C RDS Biological Substance, Category B REQ Excepted Quantities of Dangerous Goods REX Forbidden Explosives, Divisions 1.1, 1.2, 1.3, 1.4F, 1.5, 1.6 RFG Flammable Gases RFL Flammable Liquids RFS Flammable Solids RFW Flammable When Wet RGX Explosives 1.3G RIS Infectious Substances RLI Lithium Ion Batteries Restricted RLM Lithium Metal Batteries Restricted RMD Miscellaneous Dangerous Goods RNG Non-Flammable Gases ROP Organic Peroxides ROX Oxidizers RPB Toxic Substances RPG Toxic Gases RRE Excepted Packages of Radioactive RRW Radioactive Category I RRY Radioactive Category II or III RSB Polymeric Beads RSC Spontaneously Combustibles RXB Explosives 1.4B RXC Explosives 1.4C RXD Explosives 1.4D RXE Explosives 1.4E RXG Explosives 1.4G RXS Explosives 1.4S Cargo XML Codes XCOO Certificate of Origin Message XCSN Customs Status Notification message XFBL Freight Booked List Message XFFM Flight Manifest Message XFFR Booking Message XFHL House Manifest Message XFNM Response Message XFSU Status Message XFWB Air WayBill Message XFZB House WayBill Message XGRQ Generic Request Message XINV Invoice Message XPCL Packing List Message XSDG Shipper's Declaration for Dangerous Goods Message XSLI Shipper's Letter of Instruction Message EDI Messages FSU/BKD Airline Freight booking and Route Planning Forwarder Freight booking and Route Planning PUP Pick up from Shipper REW Received at Export Warehouse FWB Creation of electronic MAWB FHL Transfer of Electronic Manifest DEW Truck departing Forwarders’ Export Warehouse REH Received at Forwarders’ Export Hub Warehouse DEH Truck departing Forwarders’ Export Hub Warehouse DOC Truck arrives at Departure Airline Warehouse FOH Freight On Hand RCS Freight Physically checked in at Departure Airline (Ready-for-carriage-status) FSU/DEP Departure (Wheels-up) FSU/ARR Flight Arrival at destination (Wheels-down) FSU/RCF Freight Acceptance at Arrival Airlines/GHA FSU/AWR Documents Received at Destination Airport FSU/NFD All Freight and Documents available at destination TPN Time Third Party/consignee (was) Notified FSU/AWD Document Delivery to Forwarder HDP Hand-over of documents from Forwarder to 3rd party broker/consignee FSU/DLV Freight Delivery to Forwarder RIH Received at Forwarders’ Import Hub Warehouse DIH Truck Departing Forwarders’ Import Hub Warehouse RIW Received at Forwarders’ Import Warehouse OFD Goods out for Delivery POD Proof of Delivery to Consignee
| AC | Account Consignor |
| ACAS | Air Cargo Advanced Screening |
| ACC3 | Air Cargo or Mail Carrier operating into the Union from a Third Country Airport |
| ACSP | Air Carrier Security Program |
| AHM | Airport Handling Manual |
| AMU | Air Mail Unit |
| ASA | Airport Services Association |
| AVI | Live Animals |
| AWB | Air WayBill |
| BIG | Outsized Cargo |
| BUP | See “SBU” |
| CARDIT | Carrier Document International |
| CAA | Civil Aviation Authority |
| CCA | Charges Correction Advice |
| CCA | Cool Chain Association |
| CEIV | Centre of Excellence for Independent Validators |
| CHA | Cargo Handling Agent |
| CHM | See “ICHM” |
| CN | Convention |
| COMAIL | Company Mail |
| COMAT | Company Material |
| CSC | Cargo Services Conference |
| CSCRM | Cargo Services Conference Resolution Manual |
| CSD | Consignment Security Declaration |
| CUSITM | Customs Item pre-advice |
| CUSRSP | Customs Response |
| DGD | Dangerous Goods Declaration |
| DGR | Dangerous Goods Regulations |
| DIP | Diplomatic Cargo |
| EAT | Foodstuff |
| EAWB | Electronic equivalent of the AWB |
| ECC | Electronic Cargo Contract |
| ECP | Electronic Contract Print |
| ECSD | Electronic equivalent of the CSD |
| EDI | Electronic Data Interchange |
| EMSEVT | EMS item Event |
| ETD | Explosive Trace Detection |
| GDP | Goods Distribution Practice |
| GSE | Ground Service Equipment |
| HEA | Heavy Cargo (>150 Kg) |
| HEG | Hatching Eggs |
| HUM | Human Remains |
| IATA | International Air Transport Association |
| ICAO | International Civil Aviation Organization |
| ICE | Dry Ice (Carbon Dioxide, Solid) |
| ICHC | IATA Cargo Handling Consultative Council |
| ICHM | IATA Cargo Handling Manual |
| IGOM | IATA Ground Operations Manual |
| IOSA | IATA Operational Safety Audit |
| KC | Known Consignor |
| LAR | Live Animals Regulation |
| LHO | Live Human Organs |
| LOP | Local Operating Procedures |
| MeA | Multilateral eAWB Agreement |
| MOP | Master Operating Plan |
| NOTOC | Notification to Captain |
| ODLN | Operational Damage Limit Notice |
| OE | Office of Exchange |
| PAX | Passenger |
| PCR | Perishable Cargo Regulations |
| PEF | Perishable Flowers |
| PEM | Perishable Meat |
| PEP | Perishable Fruits and Vegetables |
| PER | Perishable Cargo |
| PES | Perishable Fish and Seafood |
| PIL | Pharmaceuticals |
| POD | Proof of Delivery |
| RA | Regulated Agent |
| RESDIT | Response to Document International |
| RFS | Road Feeder Services |
| SBU | Shipper Built ULD |
| SCO | Secured Cargo Aircraft |
| SGHA | Standard Ground Handling Agreement |
| SHC | Special Handling Code |
| SHR | Secured High Risk Cargo and Mail |
| SLA | Service Level Agreement |
| SLU | Shipper Loaded Unit (=SBU) |
| SLULD | Shipper Loaded ULD (=SBU) |
| SOP | Standard Operating Procedure |
| SPX | Secured Passenger Aircraft |
| TACT | The Air Cargo Tariff and Rules |
| TCR | Temperature Control Regulations |
| TIACA | The International Air Cargo Association |
| TSA | Transportation Security Administration |
| TSO | Technical Standard Order |
| UCR | Unit Load Device Control Receipt |
| ULD | Unit Load Device |
| ULDR | Unit Load Device Regulations |
| UPID | Unique Piece Level Identification |
| UPU | Universal Postal Union |
| VAL | Valuable Cargo |
| VUN | Vulnerable Cargo |
| Dangerous Goods Codes | |
| CAO | Cargo Aircraft Only |
| ELI | Lithium Ion Batteries Excepted |
| ELM | Lithium Metal Batteries Excepted |
| MAG | Magnetized Material |
| RCL | Cryogenic Liquids |
| RCM | Corrosive Materials |
| RCX | Explosives 1.3C |
| RDS | Biological Substance, Category B |
| REQ | Excepted Quantities of Dangerous Goods |
| REX | Forbidden Explosives, Divisions 1.1, 1.2, 1.3, 1.4F, 1.5, 1.6 |
| RFG | Flammable Gases |
| RFL | Flammable Liquids |
| RFS | Flammable Solids |
| RFW | Flammable When Wet |
| RGX | Explosives 1.3G |
| RIS | Infectious Substances |
| RLI | Lithium Ion Batteries Restricted |
| RLM | Lithium Metal Batteries Restricted |
| RMD | Miscellaneous Dangerous Goods |
| RNG | Non-Flammable Gases |
| ROP | Organic Peroxides |
| ROX | Oxidizers |
| RPB | Toxic Substances |
| RPG | Toxic Gases |
| RRE | Excepted Packages of Radioactive |
| RRW | Radioactive Category I |
| RRY | Radioactive Category II or III |
| RSB | Polymeric Beads |
| RSC | Spontaneously Combustibles |
| RXB | Explosives 1.4B |
| RXC | Explosives 1.4C |
| RXD | Explosives 1.4D |
| RXE | Explosives 1.4E |
| RXG | Explosives 1.4G |
| RXS | Explosives 1.4S |
| Cargo XML Codes | |
| XCOO | Certificate of Origin Message |
| XCSN | Customs Status Notification message |
| XFBL | Freight Booked List Message |
| XFFM | Flight Manifest Message |
| XFFR | Booking Message |
| XFHL | House Manifest Message |
| XFNM | Response Message |
| XFSU | Status Message |
| XFWB | Air WayBill Message |
| XFZB | House WayBill Message |
| XGRQ | Generic Request Message |
| XINV | Invoice Message |
| XPCL | Packing List Message |
| XSDG | Shipper's Declaration for Dangerous Goods Message |
| XSLI | Shipper's Letter of Instruction Message |
| EDI Messages | |
| FSU/BKD | Airline Freight booking and Route Planning |
| Forwarder Freight booking and Route Planning | |
| PUP | Pick up from Shipper |
| REW | Received at Export Warehouse |
| FWB | Creation of electronic MAWB |
| FHL | Transfer of Electronic Manifest |
| DEW | Truck departing Forwarders’ Export Warehouse |
| REH | Received at Forwarders’ Export Hub Warehouse |
| DEH | Truck departing Forwarders’ Export Hub Warehouse |
| DOC | Truck arrives at Departure Airline Warehouse |
| FOH | Freight On Hand |
| RCS | Freight Physically checked in at Departure Airline (Ready-for-carriage-status) |
| FSU/DEP | Departure (Wheels-up) |
| FSU/ARR | Flight Arrival at destination (Wheels-down) |
| FSU/RCF | Freight Acceptance at Arrival Airlines/GHA |
| FSU/AWR | Documents Received at Destination Airport |
| FSU/NFD | All Freight and Documents available at destination |
| TPN | Time Third Party/consignee (was) Notified |
| FSU/AWD | Document Delivery to Forwarder |
| HDP | Hand-over of documents from Forwarder to 3rd party broker/consignee |
| FSU/DLV | Freight Delivery to Forwarder |
| RIH | Received at Forwarders’ Import Hub Warehouse |
| DIH | Truck Departing Forwarders’ Import Hub Warehouse |
| RIW | Received at Forwarders’ Import Warehouse |
| OFD | Goods out for Delivery |
| POD | Proof of Delivery to Consignee |
AIR FREIGHT TERMS & CONDITION
The following terms and conditions for airfreight trading with Movements International Fiji are subject to change. It is recommended to contact Movements International Fiji directly for the most up-to-date information.
1. Shipment Acceptance: Movements International Fiji reserves the right to accept or reject any airfreight shipment based on various factors including but not limited to size, weight, contents, and compliance with local laws and regulations.
2. Packaging Requirements: Shipments must be properly packaged and labeled to ensure safe handling and transportation. The shipper is responsible for ensuring compliance with all relevant packaging regulations and guidelines.
3. Customs Documentation: The shipper is required to provide all necessary customs documentation accurately and in a timely manner. Failure to do so may result in delays or additional charges. Movements International Fiji may assist with customs clearance upon request and subject to additional fees.
4. Charges and Payment: Airfreight charges are based on various factors such as weight, volume, destination, and additional services required. Payment terms will be determined between Movements International Fiji and the shipper, and they may vary depending on the agreed-upon contract or any specific arrangements.
5. Insurance: Movements International Fiji may offer cargo insurance coverage upon request and subject to applicable terms and premiums. The shipper is responsible for determining the appropriate insurance coverage required for their shipment.
6. Delays and Liability: Movements International Fiji will make reasonable efforts to ensure timely delivery of airfreight shipments. However, unforeseen circumstances or events beyond their control (e.g., weather conditions, flight delays, customs inspections) may result in delays. Movements International Fiji's liability for any loss, damage, or delay is limited under the terms of their contract and may be subject to international conventions and applicable local laws.
7. Dangerous Goods: Shipments containing dangerous goods must comply with all relevant regulations and requirements. The shipper is responsible for properly declaring and packaging dangerous goods, as well as providing all necessary documentation and notifications.
8. Claims: In the event of loss, damage, or delay, the shipper must notify Movements International Fiji in writing within a specified timeframe. Claims will be processed in accordance with the terms and conditions outlined by Movements International Fiji and any applicable laws or international conventions.
9. Compliance: The shipper must comply with all applicable laws, regulations, and restrictions related to airfreight transportation, including but not limited to export controls, sanctions, and trade compliance. Movements International Fiji may refuse to handle any shipment that violates these requirements.
10. Dispute Resolution: Any disputes arising from airfreight trading with Movements International Fiji shall be resolved amicably through negotiation. If an agreement cannot be reached, the parties may pursue legal remedies according to the laws and jurisdiction agreed upon in their contract.
AIR FREIGHT STANDARD OPERATING PROCEDURE
IATA CERTIFICATE 2023
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LOCATION OF AIR FREIGHT STATION
INTIAL TRAINING PROGRAM
INTIAL TRAINING PROGRAM
TRAINING FEEDBACK
TRAINING FEEDBACK
Appendix A - Glossary “Advance Arrangements”. Includes: (a) that acceptable routing and the sending of details regarding transhipment requirements or special requests to transit stations and stations where special facilities are required, have been established; (b) that confirmation has been received that the animals offered for transportation will be acceptable and can be moved by all carriers involved in the routing from origin to destination; (c) that it has been ensured that the shipment is in compliance with the Live Animals Regulations and that the shipper has provided and signed the Shipper's Certification; (d) that the shipper is providing full quarantine, health and other details from local consulate and that all necessary permits or licenses have been issued; (e) that confirmation has been received that the consignee is aware of the shipping details and has made arrangements to take delivery of the consignment upon arrival. “AIRCRAFT CONTAINER” . Completely enclosed unit load device which interfaces directly with the aircraft cargo handling and restraint system and alone performs all the functions of a unit load device. Note: See “ULD”. “AIRCRAFT PALLET”. Unit load device consisting of a flat platform with flat under-surface of standard dimensions, on which cargo is assembled and secured before being loaded as a unit on to the aircraft, and which interfaces directly with the aircraft handling and restraint system. “AIRCRAFT PALLET NET”. Webbing or rope net used for restraining load onto an aircraft pallet Notes: 1. It may also be used in conjunction with an igloo. 2. See “ULD”. “AIRLINE” See “Carrier” “AIRMAIL UNIT” An IMPC which function is to build outbound Consignments and to process inbound Consignments “AIR WAYBILL” Document made out by or on behalf of the shipper which evidences the contract between the shipper and carrier(s) for carriage of goods over routes of the carrier(s) “ALLOCATION” Agreed designation of space to a single route-product/service level combination within the allotment template “ALLOCATION NUMBER” Reference number that assigned to a particular allocation “ALLOCATION OFFER” The Carrier designates in its planning system the space to be offered to a particular post on a given route/flight and for a given postal product/service level “ALLOCATION PERIOD” Is defined by an effective start and end date between which the allocation offer/request applies “ALLOCATION REQUEST” The Post request the Carrier to designate in its planning system the required/forecasted space on a given route/flight and for a given postal product/service level “ALLOTMENT ” Agreement between the Post and the Carrier in advance of space or weight capacity of goods “ALLOTMENT TEMPLATE” Agreement between the Post and the Carrier on the space to be designated by the Carrier in its planning system for the Allocation period and for all applicable “APPROPRIATE NATIONAL AUTHORITY” Any authority explosive designated, or otherwise recognized, by a State to perform specific functions related to provisions contained in these Regulations “AUTHORIZED ECONOMIC OPERATOR” An Authorized Economic Operator (AEO) is a party involved in the international movement of goods in whatever function that has been approved by or on behalf of a national Customs administration as complying with WCO or equivalent supply chain security standards AEOs may include manufacturers, importers, exporters, brokers, carriers, consolidators, intermediaries, ports, airports, terminal operators, integrated operators, warehouses, distributors and freight forwarders “BILLING CARRIER” The contracted carrier that is expected to invoice the consigning post “BOOKING” See “Reservation” “BULK CARGO” Cargo loaded as loose pieces into aircraft compartments Note: Antonym: unitized cargo. “CARDIT ” CARRIER/DOCUMENTS INTERNATIONAL TRANSPORT - The CARDIT message contains information about a consignment of mail which is handed over to a carrier. It is a consignment-level message.CARDIT V2.1 is based on EDIFACT directory D96.A and is a true subset of the IFCSUM (Forwarding and consolidation summary message) standard EDIFACT message. It can be considered as an enhancement of M20 CARDIT V2.0. [UPU Catalogue of UPU Standards]. “CARGO” Is equivalent to the term “goods”, means any property carried or to be carried in an aircraft, other than mail or other property carried under the terms of an international postal convention, baggage or property of the carrier; provided that baggage moving under an air waybill or a shipment record is cargo “CARGO AGENT” A person or organization authorized by an airline to receive shipments, execute Air Waybills and collect charges An IATA cargo agent is one that is recognized by IATA as having met its requirements for an IATA registered cargo agent “CARGO HANDLING AGENT” Organization representing an airline by contract and acting on its behalf to perform all handling activities land-side “CARRIAGE” (Which is equivalent to the term “transportation”) It means carriage of cargo by air, gratuitously or for hire “CARRIER” Includes the airlines issuing the air waybill and creating the shipment record and all other air carriers that carry or undertake to carry the cargo under the air waybill or shipment record or to perform any other services related to such air carriage “COMPRESSIBLE CARGO” See “Frangible Cargo” “CONDITIONS OF CARRIAGE” The terms and conditions established by a carrier in respect to its carriage “CONSIGNEE” The person whose name appears on the air waybill or in the shipment record as the party to whom the goods are to be delivered by the carrier “CONSIGNMENT” (Which is equivalent to the term “Shipment”) One or more pieces of goods accepted by the carrier from one shipper at one time and at one address, receipted for in one lot and moving on one air waybill or shipment record to one consignee at one destination address “CONSIGNMENT IDENTIFICATION NUMBER” Unique identification number of a postal consignment “CONSIGNOR” See “Shipper” “CONSOLIDATED CONSIGNMENT” See “Consolidation” “CONSOLIDATION” A consignment of multi-packages which has been originated by more than one person each of whom has made an agreement for carriage by air with another person other than a scheduled air carrier Conditions applied to that agreement may or may not be the same as conditions applied by the scheduled air carrier for the same carriage “CONTRACT REFERENCE NUMBER” Unique identification number of a contract between a Post and a Carrier It can be included as a data element in CARDIT (M39) “CRUSHABLE CARGO” See “Frangible Cargo” “DANGEROUS GOODS” Articles or substances which are capable of posing a risk to health, safety, property or the environment and which are shown in the list of dangerous goods in these Regulations or which are classified according to the Regulations “DEMURRAGE” A variable fee charged to carriers and/or customers for the use of carrier owned ULDs beyond the free time allotment “DESIGNATED OPERATOR (DO)” Any entity (governmental or private law entity) officially designated by the government of a UPU member country to operate postal services and to fulfil the obligations arising from the Acts of the UPU on its territory, in particular to ensure the acceptance, handling, conveyance and delivery of postal items [UPU Framework for a Service Agreement] “DESPATCH” A mail aggregate for which, under the terms of a single despatch agreement, responsibility is (to be) handed over from one mail processing centre to another and which is accounted for as a unit between the operators involved [UPU Standards Glossary] “DESTINATION” The ultimate stopping place according to the contract of carriage “EMBARGO” The refusal by an airline for a limited period, to accept for transportation over any route or segment thereof, and to or from any area, or point of “connecting airline, any commodity, type or class of cargo duly tendered “FLIGHT NUMBER” The designation of a flight “FORKLIFT POCKETS” Apertures in a unit load device or ancillary equipment to permit the insertion of forklift tines “FRANGIBLE CARGO” Cargo with a density and structure such that it will progressively conform to the airplane contour when subjected to emergency landing ultimate loads Note: Antonym: “rigid cargo”. “FREIGHTER” Aircraft used solely for carriage of air cargo Note: Equivalent to “all cargo aircraft” “FREIGHT FORWARDER” Party authorized to act on behalf of one or several shipper(s) to organize the transportation of goods with an airline “GENERAL CARGO” Cargo from all origins, including e g “GENERAL SALES AGENT” (GSA) Agent authorized by IATA and/or carrier to sell all passenger or cargo products in its region “GOODS” See “Cargo” “GROUND HANDLING AGENT” (GHA) Organization representing an airline by contract and acting on its behalf to perform all handling activities ramp-side “IATA” International Air Transport Association “IATA SEASON” The IATA summer season starts on the last Sunday of March and ends on the last Saturday of October; the IATA winter season starts on the last Sunday of October and ends on the last Saturday of March “IMPC” International Mail Processing Centre.
Mail processing facilities that have significance for the processing of inter-administration mail, either because they generate or receive despatches or because they act as transit centres for mail exchanged between other IMPCs.
[UPU] “ITMATT” Item Attribute message. Electronic communication of item information. For process management and control purposes, postal handling organisations need information on the characteristics or attributes of mail items which they are called upon to handle. M33 specifies how item information is encoded for electronic communications purposes and defines ITMATT, a message that supports such communications. [UPU Catalogue of UPU Standards] “KNOWN CONSIGNOR” A consignor who originates cargo or mail for its own account and whose procedures meet common security rules and standards sufficient to allow carriage of cargo or mail on any aircraft “LATEST CONSIGNMENT CLOSURE TIME” Latest time at which the Post should close the consignment to ensure the consignment will be handed over to the Carrier by latest consignment handover time at origin. “LATEST CONSIGNMENT HANDOVER TIME”. Cut-off time by which the consignment should be made available to the Carrier at the handover location at origin. At destination: Cut-off time by which the consignment should be made available to the Post at the handover location at destination “LATEST DESPATCH CLOSURE TIME” Latest time at which the Post should close the despatch to ensure the despatch will be handed over to the destination or transit Post by latest despatch handover time at destination “LOAD PLAN” The result of the load planning procedure for safe loading of the aircraft taking into consideration amongst other things, the aircraft prepared for service, fuel load and distribution, expected passenger load, aircraft equipment, special loading procedures and business rules air carrier on loading efficiencies “LOADING INSTRUCTIONS” Instructions on where the load needs to be stowed on the aircraft specifying the category of load: baggage, cargo or mail “LOOSE LOAD (RECEPTACLES FOR MAIL)” Physical loading of non-containerized mail receptacles directly in the belly of the aircraft; in the context of a transport contract "Loose Load" refers to the contractual arrangement where payment is based on the tonnage of the mail receptacles handed over; in the context of a space allocation process, "Loose Load" refers to the offer of space based on the aggregate of non-containerized mail receptacles, independently of how receptacles will be handled and transported by the Carrier “MAIL” Dispatches of correspondence and other items tendered by and intended for delivery to postal services in accordance with the rules of the Universal Postal Union (UPU) MAIL CAP” Maximum level of space (tonnage or volume) available for the transportation of postal consignments on a given flight, as defined by the Carrier “MASTER OPERATING PLAN” (MOP) The MOP describes the key processes and sub-processes involved in transporting air cargo from shipper to consignee in a systematic and harmonized manner. The Industry MOP is a generic description of the air transportation process, excluding elements that are unique to Cargo IQ, intended to be used by the whole industry. The document provides the air cargo supply chain with the first, industry-endorsed, standard description of the end-to-end process of transporting cargo by air “NON FRANGIBLE CARGO” See “Rigid Cargo” “NON RIGID CARGO” See “Frangible Cargo” “OFFICE OF EXCHANGE” An IMPC which function is to sort international mail and to build outbound dispatches and to process inbound dispatches “OPERATOR” See “Carrier” “OUTSIZE CARGO” Cargo that exceeds the maximum allowable contour of an aircraft unit load device (ULD) such that the ULD must be loaded on board an aircraft as a Non CLS Restrained ULD “OVERHANG CARGO” (OHG) Cargo that protrudes out over the base of an aircraft unit load device “OVERTENDER” Mail tendered in excess of the agreed allocation “PERISHABLES” Any goods which when not maintained within certain conditions, elements or other criteria as defined by their life cycle, loose their inherent properties or essential quality components thereof and as a consequence can no longer perform as originally intended. These may include products such as pharmaceuticals (vaccines and drugs), organs, tissues, cultures, biological products, living organisms and microorganisms, electronic components, artifacts, semen, seeds, roots and bulbs, fruits, vegetables, meat, fish, seafood, dairy products, frozen products, fresh flowers, bakery, and any other products that are easily affected by inappropriate preservation conditions The document provides the air cargo supply chain with the first, industry-endorsed, standard description of the end-to-end process of transporting cargo by air. Adequate temperature and relative humidity play an important role in this process. These factors are being considered continuously and applied whilst the harvesting or processing cycle takes place, to maintain the quality and shelf-life of the products from producer to consumer. “PIERCING CARGO” Piece of cargo of a piercing or penetrating nature, such as rods, pipes, extrusions, beams, etc. , that could become a projectile hazard under flight operational loads “POST” See “Mail” “POSTAL AIR WAYBILL CONSIGNMENT” One or more receptacles of mail accepted by the airline from one postal operator at one time and at one address, potentially handed over in multiple part lots but finally receipted for the whole lot, and moving on one postal air waybill number to one consignee at one destination address “POSTAL AIR WAYBILL NUMBER” A number in an airline cargo system that is associated to the movement of mail on behalf of a Post “PRECON” PRE-ADVICE OF CONSIGNMENT HANDED OVER - The PRECON message contains information about a consignment of mail which has been prepared for hand over to a carrier. Its purpose is to provide planning information to the postal operator which will next handle the consignment and the means to automate the checking-in of mail as it is received by that postal operator “PREDES” PRE-ADVICE OF DESPATCH PREPARED - The PREDES version 2.1 message contains information about a despatch of mail which has been prepared by an origin office of exchange for transportation to a destination office of exchange, typically in another country. It describes the despatch-level information such as the despatch identification data and the planned transport, the individual receptacles of the despatch and the individually identified (track-able) items in each receptacle. From a functional perspective, PREDES V2.1 is an enhancement of PREDES V2.0 (M14). It adds support for the use of electronic despatch pre-advises for accounting purposes and provides basic support for the use of non-S10- format item identifiers “PROOF OF ACCEPTANCE (POA)” Means a positive check of all Mail received by the Carrier by positive data capturing of mail receptacle identifiers enclosed in the proper EDI messages generated by the Carrier, and/or by the signature of the documents, or by other agreed data exchange. Proof of acceptance is subject to the critical handover time specified by the Carrier for a specified volume of Mail “PROOF OF CUSTODY (POC)” Mail shall be considered to be in the custody of the Carrier, from the proof of acceptance of the Mail until proof of delivery “PROOF OF DELIVERY (POD)” Means a positive check of all Mail received by the DO at destination or by its agent by positive data capturing of mail receptacle identifiers enclosed in the proper EDI messages generated by the Carrier, and/or by the signature of the documents, or by other agreed data exchange. Proof of delivery is subject to the critical handover time specified by the Carrier for a specified volume of mail, and to the local DO's availability to sign or exchange a POD “RECEPTACLE” Aggregate of postal items, belonging to a dispatch of the same category and mail subclass, consolidated in a sealed postal equipment unit labelled and prepared for conveyance from an origin IMPC to a destination IMPC “REGULATED AGENT” An agent, freight forwarder or any other entity that conducts business with an air carrier and provides security controls that are accepted or required by the appropriate authority in respect of cargo or mail “RESCON” ADMINISTRATION CONFIRMATION OF CONSIGNMENT RECEIPT/CURRENT EXCEPTIONS - The RESCON message contains information about a consignment of mail which has been received from a carrier. Its purpose is to provide information which can be used to assist with the measurement of the quality of service delivered by the transport provider(s). This can be achieved by monitoring the arrival of containers and receptacles against the pre-advised transport information. “RESDES” ADMINISTRATION CONFIRMATION OF DESPATCH RECEIPT/CURRENT EXCEPTIONS - The RESDES message contains information about receptacles of a despatch of mail that has been processed at a destination exchange office. Its purpose is to provide details to the exchange office of origin concerning the status of the receptacles processed so that quality of service can be assessed, as well as to support accounting functions. “RESDIT” Carrier/Confirmation of Receipt or Current Exception–a message containing information about a consignment of mail that is processed by a carrier “RESERVATION” (Which is equivalent to the term “Booking”). The allotment in advance of space or weight capacity of goods “RIGID CARGO” Any high density large load item which by nature will not break apart nor crush or compress to absorb impact energy in the event of an emergency landing Note: Antonym: “frangible cargo” “ROUTING” The route to be followed as originally specified in the air waybill or shipment record “SCREENING” The application of technical or other measures which are intended to identify and/or detect weapons, explosives or other dangerous devices, articles or substances which may be used to commit an Act of Unlawful Interference “SECURITY CONTROL” A means by which the introduction of weapons, explosives or other dangerous devices, articles or substances which may be used to commit an Act of Unlawful Interference can be prevented “SERVICEABLE” condition of a unit load device that is airworthy if certified, or meets CMM allowable damage requirements if non-certified, but which may have damage not affecting airworthiness or CMM allowances which is acceptable to the operator “SHIPMENT” See “Consignment” “SHIPPER” (Which is equivalent to the term “Consignor”). The person whose name appears on the air waybill or in the shipment record as the party contracting with the carrier(s) for carriage of goods “SHORING” Technique consisting in inserting appropriately stiff materials under a piece of cargo in order to expand its effective bearing area over a ULD base Note: Equivalent to “load spreading” “SLING” (CARGO RESTRAINT) Adjustable or fixed length steel wire rope cable based elementary device approved to restrain air cargo loads onto pallets or aircraft structure “STRAP” (CARGO RESTRAINT) Adjustable length textile webbing based elementary device approved to restrain air cargo loads onto pallets or aircraft structure “SUPPLEMENTAL RESTRAINT” Restraint in addition to primary restraint, in order to stabilize cargo and/or prevent it from shifting “SPECIAL HANDLING CODE” (SHC) Code used to identify and properly handle shipments during handling and ramp processes. Also used for segregation needs “TIE-DOWN” Fact of restraining cargo movements in relation to an aircraft's structure throughout a range of relative accelerations resulting from the allowable flight envelope, by means of an appropriate use of a number of elementary tie-down devices against each direction of restraint “TIE-DOWN FITTING” Attachment device designed to transfer forces between a load bearing device (net, strap, rope or bar) and a tie-down track or receptacle “TIE-DOWN STRAP” Elementary tie-down device consisting of a flat woven textile webbing, one tensioning device and two end fittings, used for restraint of cargo on board aircraft “TRANSFER” Movement of cargo from one carrier to another against a transfer manifest “TRANSHIPMENT” The unloading of cargo from one flight and loading onto another for onward carriage “TRANSIT” An en route stopping place where cargo remains on board “TRANSPORTATION” See “Carriage” “UNIT LOAD DEVICE” (ULD) A device for grouping, transferring, and restraining cargo for transit. It may consist of a pallet and an approved restraint method, or may be a container, both of which can be directly restrained onto the aircraft structure by the Cargo Loading System (CLS) Notes:
1 - An aircraft pallet can also be fitted with an igloo equipment–Vocabulary (trilingual English/French/(“non-structural container”) shell under a net. As regards regulations, it is still a pallet and net assembly.
2 - When a ULD (pallet or container) is not restrained in the aircraft by the cargo loading system latches, it is called a Non CLS restrained ULD UNSERVICEABLE Condition of a unit load device that may not be used on aircraft due to: - Either being non-airworthy/non-aircraft safe, - Or having other damage not acceptable to the operator
| Appendix A - Glossary | ||
| “Advance Arrangements”. Includes: | (a) that acceptable routing and the sending of details regarding transhipment requirements or special requests to transit stations and stations where special facilities are required, have been established; | |
| (b) that confirmation has been received that the animals offered for transportation will be acceptable and can be moved by all carriers involved in the routing from origin to destination; | ||
| (c) that it has been ensured that the shipment is in compliance with the Live Animals Regulations and that the shipper has provided and signed the Shipper's Certification; | ||
| (d) that the shipper is providing full quarantine, health and other details from local consulate and that all necessary permits or licenses have been issued; | ||
| (e) that confirmation has been received that the consignee is aware of the shipping details and has made arrangements to take delivery of the consignment upon arrival. | ||
| “AIRCRAFT CONTAINER” | . Completely enclosed unit load device which interfaces directly with the aircraft cargo handling and restraint system and alone performs all the functions of a unit load device. | Note: See “ULD”. |
| “AIRCRAFT PALLET”. | Unit load device consisting of a flat platform with flat under-surface of standard dimensions, on which cargo is assembled and secured before being loaded as a unit on to the aircraft, and which interfaces directly with the aircraft handling and restraint system. | |
| “AIRCRAFT PALLET NET”. | Webbing or rope net used for restraining load onto an aircraft pallet | Notes: |
| 1. It may also be used in conjunction with an igloo. | ||
| 2. See “ULD”. | ||
| “AIRLINE” | See “Carrier” | |
| “AIRMAIL UNIT” | An IMPC which function is to build outbound Consignments and to process inbound Consignments | |
| “AIR WAYBILL” | Document made out by or on behalf of the shipper which evidences the contract between the shipper and carrier(s) for carriage of goods over routes of the carrier(s) | |
| “ALLOCATION” | Agreed designation of space to a single route-product/service level combination within the allotment template | |
| “ALLOCATION NUMBER” | Reference number that assigned to a particular allocation | |
| “ALLOCATION OFFER” | The Carrier designates in its planning system the space to be offered to a particular post on a given route/flight and for a given postal product/service level | |
| “ALLOCATION PERIOD” | Is defined by an effective start and end date between which the allocation offer/request applies | |
| “ALLOCATION REQUEST” | The Post request the Carrier to designate in its planning system the required/forecasted space on a given route/flight and for a given postal product/service level | |
| “ALLOTMENT ” | Agreement between the Post and the Carrier in advance of space or weight capacity of goods | |
| “ALLOTMENT TEMPLATE” | Agreement between the Post and the Carrier on the space to be designated by the Carrier in its planning system for the Allocation period and for all applicable | |
| “APPROPRIATE NATIONAL AUTHORITY” | Any authority explosive designated, or otherwise recognized, by a State to perform specific functions related to provisions contained in these Regulations | |
| “AUTHORIZED ECONOMIC OPERATOR” | An Authorized Economic Operator (AEO) is a party involved in the international movement of goods in whatever function that has been approved by or on behalf of a national Customs administration as complying with WCO or equivalent supply chain security standards | AEOs may include manufacturers, importers, exporters, brokers, carriers, consolidators, intermediaries, ports, airports, terminal operators, integrated operators, warehouses, distributors and freight forwarders |
| “BILLING CARRIER” | The contracted carrier that is expected to invoice the consigning post | |
| “BOOKING” | See “Reservation” | |
| “BULK CARGO” | Cargo loaded as loose pieces into aircraft compartments | Note: Antonym: unitized cargo. |
| “CARDIT ” | CARRIER/DOCUMENTS INTERNATIONAL TRANSPORT - The CARDIT message contains information about a consignment of mail which is handed over to a carrier. It is a consignment-level message.CARDIT V2.1 is based on EDIFACT directory D96.A and is a true subset of the IFCSUM (Forwarding and consolidation summary message) standard EDIFACT message. It can be considered as an enhancement of M20 CARDIT V2.0. [UPU Catalogue of UPU Standards]. | |
| “CARGO” | Is equivalent to the term “goods”, means any property carried or to be carried in an aircraft, other than mail or other property carried under the terms of an international postal convention, baggage or property of the carrier; provided that baggage moving under an air waybill or a shipment record is cargo | |
| “CARGO AGENT” | A person or organization authorized by an airline to receive shipments, execute Air Waybills and collect charges | An IATA cargo agent is one that is recognized by IATA as having met its requirements for an IATA registered cargo agent |
| “CARGO HANDLING AGENT” | Organization representing an airline by contract and acting on its behalf to perform all handling activities land-side | |
| “CARRIAGE” | (Which is equivalent to the term “transportation”) It means carriage of cargo by air, gratuitously or for hire | |
| “CARRIER” | Includes the airlines issuing the air waybill and creating the shipment record and all other air carriers that carry or undertake to carry the cargo under the air waybill or shipment record or to perform any other services related to such air carriage | |
| “COMPRESSIBLE CARGO” | See “Frangible Cargo” | |
| “CONDITIONS OF CARRIAGE” | The terms and conditions established by a carrier in respect to its carriage | |
| “CONSIGNEE” | The person whose name appears on the air waybill or in the shipment record as the party to whom the goods are to be delivered by the carrier | |
| “CONSIGNMENT” | (Which is equivalent to the term “Shipment”) | One or more pieces of goods accepted by the carrier from one shipper at one time and at one address, receipted for in one lot and moving on one air waybill or shipment record to one consignee at one destination address |
| “CONSIGNMENT IDENTIFICATION NUMBER” | Unique identification number of a postal consignment | |
| “CONSIGNOR” | See “Shipper” | |
| “CONSOLIDATED CONSIGNMENT” | See “Consolidation” | |
| “CONSOLIDATION” | A consignment of multi-packages which has been originated by more than one person each of whom has made an agreement for carriage by air with another person other than a scheduled air carrier | Conditions applied to that agreement may or may not be the same as conditions applied by the scheduled air carrier for the same carriage |
| “CONTRACT REFERENCE NUMBER” | Unique identification number of a contract between a Post and a Carrier | It can be included as a data element in CARDIT (M39) |
| “CRUSHABLE CARGO” | See “Frangible Cargo” | |
| “DANGEROUS GOODS” | Articles or substances which are capable of posing a risk to health, safety, property or the environment and which are shown in the list of dangerous goods in these Regulations or which are classified according to the Regulations | |
| “DEMURRAGE” | A variable fee charged to carriers and/or customers for the use of carrier owned ULDs beyond the free time allotment | |
| “DESIGNATED OPERATOR (DO)” | Any entity (governmental or private law entity) officially designated by the government of a UPU member country to operate postal services and to fulfil the obligations arising from the Acts of the UPU on its territory, in particular to ensure the acceptance, handling, conveyance and delivery of postal items | [UPU Framework for a Service Agreement] |
| “DESPATCH” | A mail aggregate for which, under the terms of a single despatch agreement, responsibility is (to be) handed over from one mail processing centre to another and which is accounted for as a unit between the operators involved [UPU Standards Glossary] | |
| “DESTINATION” | The ultimate stopping place according to the contract of carriage | |
| “EMBARGO” | The refusal by an airline for a limited period, to accept for transportation over any route or segment thereof, and to or from any area, or point of “connecting airline, any commodity, type or class of cargo duly tendered | |
| “FLIGHT NUMBER” | The designation of a flight | |
| “FORKLIFT POCKETS” | Apertures in a unit load device or ancillary equipment to permit the insertion of forklift tines | |
| “FRANGIBLE CARGO” | Cargo with a density and structure such that it will progressively conform to the airplane contour when subjected to emergency landing ultimate loads | Note: Antonym: “rigid cargo”. |
| “FREIGHTER” | Aircraft used solely for carriage of air cargo Note: Equivalent to “all cargo aircraft” | |
| “FREIGHT FORWARDER” | Party authorized to act on behalf of one or several shipper(s) to organize the transportation of goods with an airline | |
| “GENERAL CARGO” | Cargo from all origins, including e | g |
| “GENERAL SALES AGENT” (GSA) | Agent authorized by IATA and/or carrier to sell all passenger or cargo products in its region | |
| “GOODS” | See “Cargo” | |
| “GROUND HANDLING AGENT” (GHA) | Organization representing an airline by contract and acting on its behalf to perform all handling activities ramp-side | |
| “IATA” | International Air Transport Association | |
| “IATA SEASON” | The IATA summer season starts on the last Sunday of March and ends on the last Saturday of October; the IATA winter season starts on the last Sunday of October and ends on the last Saturday of March | |
| “IMPC” | International Mail Processing Centre. Mail processing facilities that have significance for the processing of inter-administration mail, either because they generate or receive despatches or because they act as transit centres for mail exchanged between other IMPCs. [UPU] | |
| “ITMATT” | Item Attribute message. Electronic communication of item information. For process management and control purposes, postal handling organisations need information on the characteristics or attributes of mail items which they are called upon to handle. M33 specifies how item information is encoded for electronic communications purposes and defines ITMATT, a message that supports such communications. [UPU Catalogue of UPU Standards] | |
| “KNOWN CONSIGNOR” | A consignor who originates cargo or mail for its own account and whose procedures meet common security rules and standards sufficient to allow carriage of cargo or mail on any aircraft | |
| “LATEST CONSIGNMENT CLOSURE TIME” | Latest time at which the Post should close the consignment to ensure the consignment will be handed over to the Carrier by latest consignment handover time at origin. “LATEST CONSIGNMENT HANDOVER TIME”. Cut-off time by which the consignment should be made available to the Carrier at the handover location at origin. At destination: Cut-off time by which the consignment should be made available to the Post at the handover location at destination | |
| “LATEST DESPATCH CLOSURE TIME” | Latest time at which the Post should close the despatch to ensure the despatch will be handed over to the destination or transit Post by latest despatch handover time at destination | |
| “LOAD PLAN” | The result of the load planning procedure for safe loading of the aircraft taking into consideration amongst other things, the aircraft prepared for service, fuel load and distribution, expected passenger load, aircraft equipment, special loading procedures and business rules air carrier on loading efficiencies | |
| “LOADING INSTRUCTIONS” | Instructions on where the load needs to be stowed on the aircraft specifying the category of load: baggage, cargo or mail | |
| “LOOSE LOAD (RECEPTACLES FOR MAIL)” | Physical loading of non-containerized mail receptacles directly in the belly of the aircraft; in the context of a transport contract "Loose Load" refers to the contractual arrangement where payment is based on the tonnage of the mail receptacles handed over; in the context of a space allocation process, "Loose Load" refers to the offer of space based on the aggregate of non-containerized mail receptacles, independently of how receptacles will be handled and transported by the Carrier | |
| “MAIL” | Dispatches of correspondence and other items tendered by and intended for delivery to postal services in accordance with the rules of the Universal Postal Union (UPU) | |
| MAIL CAP” | Maximum level of space (tonnage or volume) available for the transportation of postal consignments on a given flight, as defined by the Carrier | |
| “MASTER OPERATING PLAN” (MOP) | The MOP describes the key processes and sub-processes involved in transporting air cargo from shipper to consignee in a systematic and harmonized manner. The Industry MOP is a generic description of the air transportation process, excluding elements that are unique to Cargo IQ, intended to be used by the whole industry. The document provides the air cargo supply chain with the first, industry-endorsed, standard description of the end-to-end process of transporting cargo by air | |
| “NON FRANGIBLE CARGO” | See “Rigid Cargo” | |
| “NON RIGID CARGO” | See “Frangible Cargo” | |
| “OFFICE OF EXCHANGE” | An IMPC which function is to sort international mail and to build outbound dispatches and to process inbound dispatches | |
| “OPERATOR” | See “Carrier” | |
| “OUTSIZE CARGO” | Cargo that exceeds the maximum allowable contour of an aircraft unit load device (ULD) such that the ULD must be loaded on board an aircraft as a Non CLS Restrained ULD | |
| “OVERHANG CARGO” (OHG) | Cargo that protrudes out over the base of an aircraft unit load device | |
| “OVERTENDER” | Mail tendered in excess of the agreed allocation | |
| “PERISHABLES” | Any goods which when not maintained within certain conditions, elements or other criteria as defined by their life cycle, loose their inherent properties or essential quality components thereof and as a consequence can no longer perform as originally intended. These may include products such as pharmaceuticals (vaccines and drugs), organs, tissues, cultures, biological products, living organisms and microorganisms, electronic components, artifacts, semen, seeds, roots and bulbs, fruits, vegetables, meat, fish, seafood, dairy products, frozen products, fresh flowers, bakery, and any other products that are easily affected by inappropriate preservation conditions The document provides the air cargo supply chain with the first, industry-endorsed, standard description of the end-to-end process of transporting cargo by air. Adequate temperature and relative humidity play an important role in this process. These factors are being considered continuously and applied whilst the harvesting or processing cycle takes place, to maintain the quality and shelf-life of the products from producer to consumer. | |
| “PIERCING CARGO” | Piece of cargo of a piercing or penetrating nature, such as rods, pipes, extrusions, beams, etc. , that could become a projectile hazard under flight operational loads | |
| “POST” | See “Mail” | |
| “POSTAL AIR WAYBILL CONSIGNMENT” | One or more receptacles of mail accepted by the airline from one postal operator at one time and at one address, potentially handed over in multiple part lots but finally receipted for the whole lot, and moving on one postal air waybill number to one consignee at one destination address | |
| “POSTAL AIR WAYBILL NUMBER” | A number in an airline cargo system that is associated to the movement of mail on behalf of a Post | |
| “PRECON” | PRE-ADVICE OF CONSIGNMENT HANDED OVER - The PRECON message contains information about a consignment of mail which has been prepared for hand over to a carrier. Its purpose is to provide planning information to the postal operator which will next handle the consignment and the means to automate the checking-in of mail as it is received by that postal operator | |
| “PREDES” | PRE-ADVICE OF DESPATCH PREPARED - The PREDES version 2.1 message contains information about a despatch of mail which has been prepared by an origin office of exchange for transportation to a destination office of exchange, typically in another country. It describes the despatch-level information such as the despatch identification data and the planned transport, the individual receptacles of the despatch and the individually identified (track-able) items in each receptacle. From a functional perspective, PREDES V2.1 is an enhancement of PREDES V2.0 (M14). It adds support for the use of electronic despatch pre-advises for accounting purposes and provides basic support for the use of non-S10- format item identifiers | |
| “PROOF OF ACCEPTANCE (POA)” | Means a positive check of all Mail received by the Carrier by positive data capturing of mail receptacle identifiers enclosed in the proper EDI messages generated by the Carrier, and/or by the signature of the documents, or by other agreed data exchange. Proof of acceptance is subject to the critical handover time specified by the Carrier for a specified volume of Mail | |
| “PROOF OF CUSTODY (POC)” | Mail shall be considered to be in the custody of the Carrier, from the proof of acceptance of the Mail until proof of delivery | |
| “PROOF OF DELIVERY (POD)” | Means a positive check of all Mail received by the DO at destination or by its agent by positive data capturing of mail receptacle identifiers enclosed in the proper EDI messages generated by the Carrier, and/or by the signature of the documents, or by other agreed data exchange. Proof of delivery is subject to the critical handover time specified by the Carrier for a specified volume of mail, and to the local DO's availability to sign or exchange a POD | |
| “RECEPTACLE” | Aggregate of postal items, belonging to a dispatch of the same category and mail subclass, consolidated in a sealed postal equipment unit labelled and prepared for conveyance from an origin IMPC to a destination IMPC | |
| “REGULATED AGENT” | An agent, freight forwarder or any other entity that conducts business with an air carrier and provides security controls that are accepted or required by the appropriate authority in respect of cargo or mail | |
| “RESCON” | ADMINISTRATION CONFIRMATION OF CONSIGNMENT RECEIPT/CURRENT EXCEPTIONS - The RESCON message contains information about a consignment of mail which has been received from a carrier. Its purpose is to provide information which can be used to assist with the measurement of the quality of service delivered by the transport provider(s). This can be achieved by monitoring the arrival of containers and receptacles against the pre-advised transport information. | |
| “RESDES” | ADMINISTRATION CONFIRMATION OF DESPATCH RECEIPT/CURRENT EXCEPTIONS - The RESDES message contains information about receptacles of a despatch of mail that has been processed at a destination exchange office. Its purpose is to provide details to the exchange office of origin concerning the status of the receptacles processed so that quality of service can be assessed, as well as to support accounting functions. | |
| “RESDIT” | Carrier/Confirmation of Receipt or Current Exception–a message containing information about a consignment of mail that is processed by a carrier | |
| “RESERVATION” | (Which is equivalent to the term “Booking”). The allotment in advance of space or weight capacity of goods | |
| “RIGID CARGO” | Any high density large load item which by nature will not break apart nor crush or compress to absorb impact energy in the event of an emergency landing | Note: Antonym: “frangible cargo” |
| “ROUTING” | The route to be followed as originally specified in the air waybill or shipment record | |
| “SCREENING” | The application of technical or other measures which are intended to identify and/or detect weapons, explosives or other dangerous devices, articles or substances which may be used to commit an Act of Unlawful Interference | |
| “SECURITY CONTROL” | A means by which the introduction of weapons, explosives or other dangerous devices, articles or substances which may be used to commit an Act of Unlawful Interference can be prevented | |
| “SERVICEABLE” | condition of a unit load device that is airworthy if certified, or meets CMM allowable damage requirements if non-certified, but which may have damage not affecting airworthiness or CMM allowances which is acceptable to the operator | |
| “SHIPMENT” | See “Consignment” | |
| “SHIPPER” | (Which is equivalent to the term “Consignor”). The person whose name appears on the air waybill or in the shipment record as the party contracting with the carrier(s) for carriage of goods | |
| “SHORING” | Technique consisting in inserting appropriately stiff materials under a piece of cargo in order to expand its effective bearing area over a ULD base | Note: Equivalent to “load spreading” |
| “SLING” (CARGO RESTRAINT) | Adjustable or fixed length steel wire rope cable based elementary device approved to restrain air cargo loads onto pallets or aircraft structure | |
| “STRAP” (CARGO RESTRAINT) | Adjustable length textile webbing based elementary device approved to restrain air cargo loads onto pallets or aircraft structure | |
| “SUPPLEMENTAL RESTRAINT” | Restraint in addition to primary restraint, in order to stabilize cargo and/or prevent it from shifting | |
| “SPECIAL HANDLING CODE” (SHC) | Code used to identify and properly handle shipments during handling and ramp processes. Also used for segregation needs | |
| “TIE-DOWN” | Fact of restraining cargo movements in relation to an aircraft's structure throughout a range of relative accelerations resulting from the allowable flight envelope, by means of an appropriate use of a number of elementary tie-down devices against each direction of restraint | |
| “TIE-DOWN FITTING” | Attachment device designed to transfer forces between a load bearing device (net, strap, rope or bar) and a tie-down track or receptacle | |
| “TIE-DOWN STRAP” | Elementary tie-down device consisting of a flat woven textile webbing, one tensioning device and two end fittings, used for restraint of cargo on board aircraft | |
| “TRANSFER” | Movement of cargo from one carrier to another against a transfer manifest | |
| “TRANSHIPMENT” | The unloading of cargo from one flight and loading onto another for onward carriage | |
| “TRANSIT” | An en route stopping place where cargo remains on board | |
| “TRANSPORTATION” | See “Carriage” | |
| “UNIT LOAD DEVICE” (ULD) | A device for grouping, transferring, and restraining cargo for transit. It may consist of a pallet and an approved restraint method, or may be a container, both of which can be directly restrained onto the aircraft structure by the Cargo Loading System (CLS) | Notes: 1 - An aircraft pallet can also be fitted with an igloo equipment–Vocabulary (trilingual English/French/(“non-structural container”) shell under a net. As regards regulations, it is still a pallet and net assembly. 2 - When a ULD (pallet or container) is not restrained in the aircraft by the cargo loading system latches, it is called a Non CLS restrained ULD |
| UNSERVICEABLE | Condition of a unit load device that may not be used on aircraft due to: - Either being non-airworthy/non-aircraft safe, - Or having other damage not acceptable to the operator |
